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Finance Officer Job Vacancy

Position: Finance Officer
 
Programme: Central African Republic and Cameroon
 
Location: Meiganga (Cameroon)
 
Starting Date: As soon as possible
 
Duration of Contract: until 31.12.2016
 
Job Summary: The Lutheran World Federation (LWF), Department for World Service (DWS), program in CAR and Cameroon is looking for a mature, qualified and experienced Finance Officer to lead, manage and coordinate, under the supervision of the Regional Finance Manager for CAR and Cameroon, the Finance Department of field Offices of LWF Cameroon.
 


Qualifications
  • Experience: Minimum 3 years of experience in managing finances of development and emergency programs.
  • Education: Professionally qualified accountant.
  • Professional skills: Knowledge of church structures and experience with related agencies, ecumenical partners, other NGOs and UNHCR. Awareness of the general political, economic and development dynamics of the region. Strong organizational and management skills. Knowledge of the reporting requirements of ECHO, UNICEF, USAID, UNHCR and government funding agencies. Excellent command of English and good working knowledge of French is essential.
  • Computer skills: Experience in computer applications such as Microsoft Word, Excel, accounting systems. LWF/DWS country programs use the ACCPAC General Ledger system.
  • Commitment to train national staff and communities to increase their capacity for self-help and development.
  • Applicants are required to be in sympathy with the core values of our organization.
Position Environment and Dimensions: Ensure that accounting systems are maintained to provide the information required for planning and monitoring and reporting for program operations, for safeguarding assets, discharging liabilities and legal responsibilities.
 

Main duties

Is responsible and for the overall supervision, implementation and administration of the following duties:
  • Manage and directly supervise a team of qualified and experienced staff based in Cameroon’s operational offices of the Program.
  • Supervise the preparation, in collaboration with the Finance Manager, of all mandatory monthly and yearly accounts including the monthly finance and management reports for the Team Leader of the LWF/DWS program in CAR/Cameroon and the LWF/DWS head office in Geneva, ensuring that accounting policies are properly and consistently applied and to submit such accounts in accordance with the deadlines in the LWF/DWS Finance Manual.
  • Supervise the preparation of separate financial reports for funding agencies such as the United Nations High Commissioner for Refugees (UNHCR), BMZ, BPRM, etc. in accordance with the terms of the contracts.
  • Where required, submit requests for installments of funds from funding agencies in a timely manner, ensuring a reliable cash flow for the program.
  • Control of expenditure against budget for all projects.
  • Assist in the preparation of, and verify the accuracy of, budgets for all projects, including Planning and Monitoring Documents (PMDs), Statement of Needs (SoN), ACT appeals for emergencies, and other bilateral projects.
  • Prepare cash flow projections in accordance with procedures, and manage the cash flow of the program in order to ensure that sufficient funds are always available.
  • Ensure that purchasing is carried out in accordance with the LWF/DWS Procurement Policy including review and improvement of systems as needed.
  • Ensure that procedures for electronic data storage, backups, and security are followed in accordance with the LWF/DWS Operations Manual.
  • Liaise at the appropriate level with banks, tax authorities and other financial institutions.
  • Co-ordinate the taking out of and the renewal of insurance as required by law for national staff, vehicles, as well as public liability insurance, fire insurance, etc.
  • Assume responsibility for up to date and correct inventories of all project equipment, including the Asset Register.
  • Supervise national finance staff and other staff as requested by the Team Leader of the LWF/DWS program in CAR and Cameroon.
  • Make arrangements, in agreement with the Finance Manager and Team Leader of the LWF/DWS program in CAR/Cameroon for the recruitment of locally employed staff required for the program and deal with personnel matters, keeping himself/herself up to date on current legislation.
  • Monitor the payment of salaries and allowances of local staff; ensure the timely payment of taxes, insurance and benefits, and ensure the maintenance of payroll records.
  • Ensure that all staff settle advances and/or loans in line with established policy and procedures and that all accounts are settled at the time of termination of service.
  • Ensure the compliance of the Personnel Policies and Regulations of the Lutheran World Federation.
  • Ensure the compliance of the LWF/DWS Operations Manual, as revised.
  • Pursue an active policy of capacity building of the local finance staff.
  • Ensure that internal controls are properly in place, including regular visits to project offices.
  • Act as contact with external auditors on accounting matters and, in consultation with the Team Leader of the LWF/DWS program in CAR/Cameroon, to make available to them all records required for the purpose of auditing the accounts, including any additional audits for funding agencies.
  • Prepare and submit to LWF/DWS Geneva, if applicable, monthly reports on visitors and other persons to be included under the group insurance policies.
  • Work with administrative staff to ensure smooth office operations and cost savings where possible.
  • Fulfill any other duties as may be assigned by the Regional Finance Manager, the Team Leader, or their designate.
Applications (motivation letter and detailed curriculum vitae in English), with the names and e-mail addresses of three persons who know the applicant professionally to

E-Mail: LWF_HROffice@lutheranworld.org

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