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Office and Finance Administration Assistant Job in Nairobi, Kenya

World Renew Vacancy - Kenya Office
 
Position: Office and Finance Administration Assistant, Nairobi - Kenya
 
Responsible to: Conservation Agriculture Program Coordinator with a technical relationship to the CFGB and World Renew Finance Managers.
 
Supervises: Not Applicable
 

Status: Term, 1–5 years
 
Location: Nairobi, Kenya (East Africa)
 
Host: World Renew

Purpose of the Position: This position emerges within a five year Conservation Agriculture (CA) program in East Africa funded by the Department of Foreign Affairs, Trade and Development (DFATD) of Canada. 

This position is being hired and hosted by World Renew, with the incumbent then seconded to the Canadian Foodgrains Bank (CFGB). 

It is responsible for high level of financial accountability, as well as day to day office management.

Major Duties and Responsibilities
 
R1. Processing of Financial Transactions
  • T1. Verify all payments for accuracy and budget provisions before submission for approval.
  • T2. Initiate payments and post transactions in the Accounting system.
  • T3. Maintain capital (asset) items inventory.
  • T4. Handling all project daily cash transactions and keeping petty cash float.
  • T5. Be involved in the procurement of standard items and consumables.
  • T6. Assist in the handling of any insurance matters.
R2. Banking
  • T1. Banking funds in the right/designated accounts.
  • T2. Prepare monthly bank and cash reconciliations and follow-up on outstanding issues.
R3. Financial Records

  • T1. Maintain up to date financial records in respect to financial transactions.
  • T2. Address issues arising from financial transactions without undue delay.
  • T3. Make sure that accounting documents are securely kept.
  • T1. Compile annual returns and forward the same to the relevant authorities.
R4. Financial Reporting
  • T1. Prepare financial reports as expected by the various stakeholders and also for audit purposes.
  • T2. Post transactions into ledgers
  • T3. Visit the Partners Account department as necessary to verify the records.
R5. Financial Management
  • T1. Assist in the preparation and monitoring of budgets with all the relevant stake holders.
  • T2. Maintain fixed asset register and ensure that assets are adequately insured.
  • T3. Provide support in the coordination of external audits.
R6. Administration
  • T1. Provide any administrative support required by the Program Coordinator and support to various Member/partners as approved by the Program Coordinator.
  • T2. Plan and coordinate requested meetings (including workshops) and take minutes in the meetings.
  • T3. Arrange regional logistics for CA program related visitors and groups (with field staff, partners and communities)
  • Maintain a database of staff related reports, work plans, assignments of the staff
  • Carry out any other duties and responsibilities which may be assigned by the Program Coordinator from time to time.
The position makes recommendations to the supervisor for consideration and appropriate action.
 
Knowledge, Skills and Abilities:
 
Level of Education:
  • Bachelor’s degree in accounting, finance, business or related field.
Specialized Training / Professional Qualifications:
  • Minimum CPA Part 3.
Other competencies:
  • Strong writing and presentation skills
  • Good facilitation and logistics support.
  • Good interpersonal skills and team orientation.
  • Ability to work with minimal supervision.
  • Strong analytical skills and attention to details.
  • Strong communication skills
  • Strong interpersonal skills.
  • Advanced proficiency in Microsoft skills including Accounting packages
  • Strong analytical and financial monitoring skills
  • Fluency in written and spoken English
Job Experience:
  • Minimum of 3 years’ experience in an Accounting / Finance related role

Please send your applications to wrkenya@world-renew.net by December 30th 2015

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