Project Administrator Job in Kenya

Ministry of Environment Water and Natural Resources
State Department of Environment and Natural Resources
Low Emission and Climate Resilience Development Project (LECRD)
Job Title: Project Administrator

The Government of Kenya has received a grant from USAID through UNDP that will support implementation of the Low Emission and Climate Resilient Development project. 

The Ministry of Environment, Water and Natural Resources is coordinating implementation of the project, which has the goal of supporting Kenya’s efforts to pursue long-term transformative economic growth ·and accelerate sustainable climate resilient growth of greenhouse gas (GHG) emissions. 

The project is expected to contribute towards realization of the following outcomes:
  1. Strengthening the national climate change coordination processes;
  2. Contribute toward enhancing access to clean and efficient energy systems;
  3. Support development of a national sustainable greenhouse gas inventory system;
  4. Facilitate improved national and county decision making on climate change interventions;
  5. Support capacity building for climate change knowledge management system;
  6. Contribute towards minimizing the impacts of extreme climate events for improved and resilient livelihoods.
The Ministry of Environment Water and Natural Resources wishes to recruit qualified and competent persons, to serve in the following positions within the Project Management Unit.

Project Administrator
Ref: LECRD/1
The Project Administrator will provide high quality support services in administrative and finance entities of the programme; with a view of facilitating overall service delivery and smooth operations in the Project Management Unit (PMU) and its relations with the National Climate Change Secretariat, UNDP, Responsible Parties and Implementation Partners.

Reporting to the National Programme Manager (NPM), duties and responsibilities of the Project Administrator will include:-
i. Supporting the NPM in various administrative and finance programme initiatives that include;
  • Organizing meetings and managing appointments of the NPM and POs,
  • Maintaining and updating (reference) files at the PMU in line with Government and UNDP standards,
  • Assisting in the development of annual and quarterly work plans and procurement plans development and procurement of goods and services, monitoring, tracking delivery in line with the implementation matrix and technical reporting.
ii. Collaborating with the Project Officers (POs) in ensuring timely submission of information and documents to UNDP and USAID through the NPM, as well as sharing of information with Responsible Parties and Implementing Partners;
iii. Facilitating financial services that include;
  • Liaising with Project Officers to raise Direct Payment Requests to UNDP through NPM,
  • Maintaining internal expenditures and control system, ensuring that all transactions are correctly recorded and posted,
  • Exercising proper custody of all posted vouchers and other accounting documents,
  • Forwarding expenditure print outs to the project component officers for analysis and comments,
  • Preparation of periodical financial reports.
For appointment to this position, applicants must have: -
  • Minimum Bachelors degree in Business Administration/Environmental Economics/Environmental Management or any other relevant/equivalent field from a recognized institution;
  • Training in Project Cycle Management;
  • Minimum of two (2) years experience in research/development projects;
  • Previous experience with UNDP or government on procedures and financial regulations will be an added advantage;
  • Fluent in written and spoken English and good knowledge of computer applications;
  • Strong interpersonal skills with an ability to communicate effectively verbally;
  • Ability to work under pressure and meet crucial deadlines.
Application Process
i. Female candidates are particularly encouraged to apply.
ii. Each application should have a CV and covering letter indicating the Reference Number for the position. Photocopies of relevant credentials should be enclosed.
iii. Each application in a sealed envelope should be submitted to:
Principal Secretary
Ministry of Environment Water and Natural Resources
State Department of Environment and Natural Resources
NHIF Building, 12th Floor, Ragati Road Upperhill
P.O. Box 30126-0010

iv. Not later than 5.00 p.m. on 13th March, 2015

Only shortlisted candidates shall be invited for the interview