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Administrative Clerk Job in Nairobi Kenya

Job Title: Administrative Clerk

Immediate Supervisor: Service Center Manager

Approved By: Director - Service Center Network

Employing Department: Vector Atlantic – Nairobi

Company Mission: Vector Aerospace will be an industry-leading, globally competitive aerospace company.

We will achieve this by: further building and deepening valued relationships with our customers, creating new partnership opportunities with our OEM’s, rigorously implementing continuous improvement, providing our employees with development, resources and opportunities to be the best they can be and rewarding the for their performance.

Position Accountabilities
  • Prepare detailed cost estimates, invoices and sales orders.
  • Review information on estimates and invoices with Customer Service.
  • Complete costing, calculate profit margins, and produce necessary journal entries.
  • Process and post all accounts payable invoices to the accounting system for payment.
  • Generate, process and close order tasks and work orders for each job.
  • Prepare all required shipping documents for engine components and engines.
  • Issue engine packages and any other supporting documents needed to process a job. 
  • Organize and file Engine Work Packages, Work Orders and other Quality Records.
  • Organize travel arrangements and prepare travel requisitions.
  • Draft and sign routine correspondence such as fax forms or purchase order requisitions.
  • Create and maintain a coherent filing system.
  • Provide assistance and support to the Shop Manager.
  • Answer all incoming calls in a polite and professional manner.
  • Receive and distribute messages in a timely and efficient fashion.
  • Greet all visitors, clients, and vendors/suppliers.
  • Sort and distribute incoming mail and faxes.
  • Maintain adequate quantities of stationary and other office supplies.
  • Make recommendations on ways to improve the efficiency and effectiveness of the office area. 
  • Perform all other duties as required to ensure departmental efficiencies.

  • Minimum grade 12 with related post-secondary education or equivalent work experience in Accounting and Customer Service.  Previous sales experience is preferred.
  • Proficiency in office skills, typing 40 words/minute and a thorough knowledge of office equipment and procedures. 
  • Excellent written and oral communication as well as interpersonal skills.
  • Must be able to fluently speak, read and write in the English language.
  • Working knowledge and experience in the use of Microsoft Office Suite. 
  • Must be able to work independently and meet deadlines.

Working Environment:

An individual in this capacity must be aware that the position will involve:

Working in an office setting, spending extended periods of the workday working with a computer and on the telephone.

Must be willing to walk to various areas throughout the facility and Wilson airport throughout the day.

There will be no requirement to wear personal protective equipment (PPE) on a regular basis, unless asked to work in an area where such a requirement exists.

Interested applicants can apply to

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