A local company is looking for a high
caliber and motivated person to fill the post of Administrative
Assistant.
The following are the requirements
for the position:
Duties / Responsibilities:
·
Welcome visitors by greeting them, in
person or on the telephone: answering or referring inquiries.
·
Responds to public queries.
·
Directs visitors by maintaining employee
register at the reception.
·
Maintain safe and clean reception
area by complying with the security procedures, rules and regulations.
·
Receive, direct and relay telephone
messages.
·
Direct the visitors to the
appropriate staff member.
·
Receive, open and date stamp and
distribute the incoming correspondence.
·
Maintain the general filing of
various correspondences.
·
Assists in planning and preparation
of meetings, taking minutes
·
Maintaining an adequate inventory of
office supplies.
·
Coordinate the repair and maintenance
of office equipment.
·
Maintain continuity among work team
by documenting and communicating actions, irregularities, and continuing needs.
·
Contributes to team effort by
accomplishing related results and needed.
·
Support the Executive Director
·
Perform other related duties as
required
Skills Required:
·
Office Administration skills
·
team building skills
·
analytical and problem solving skills
·
decision making skills
·
effective verbal and listening
communications skills
·
attention to detail and high level of
accuracy
·
effective organizational skills
·
computer skills
·
stress management skills
·
time management skills
Experience:
·
2 years experience in relevant field
Personal Specifications
·
ability to maintain a high level of
accuracy in preparing and typing official letters and dealing with office
information
·
ability to maintain confidentiality
concerning company information
·
Highly motivated, results oriented,
driven.
Requirements of the role
Business, Secretarial or
Administration qualifications or any other relevant qualification
If you believe you have what it takes
to join the Company, please send your covering letter and must indicate current
and expected salary, availability, attach CV, and send it to the following
address specifying the post applied for not later than 4th July 2014 ;
The Group Human Capital and
Administration Manager
eMail: careersgas@yahoo.com