The Kenya Conference of Catholic
Bishops
General Secretariat
Introduction: The KCCB – General Secretariat is
the National Administrative, facilitative and Coordinative arm through which
the KCCB implements and co-ordinates various Pastoral programs at the National
level and undertakes all those responsibilities which express the mission of
the Catholic Church in Kenya.
Administrative Secretary
Duties and Responsibilities
- Performs secretarial duties, data entry, receives and screens office calls and correspondence, responds to routine telephone inquiries; forwards calls to appropriate party
- Draft letters for the Head of department review to facilitate communication
- Facilitate circulation of minutes and ensure execution of action plans/recommendations
- Make all logistical arrangements for department staff
- Accurately maintains a variety of logs and files.
- Monitors departmental materials and supplies and orders as needed
- Maintain the office registry
- Receive and direct all visitors to the office
- Prepare requisite documents for the Meetings and Workshops
- Sort out mail and ensure dispatch to the proper destinations
- Manage the office diary
- Performs other duties as assigned.
Qualifications
- Advanced Secretarial studies
- Degree in Business Administration or equivalent
- Basic Accounting knowledge
- Competence in Computer and related programmes
- Minimum of 5 years professional experience
Personal Qualities
- Able to work under minimum supervision
- Has good interpersonal and communication skills including Coordination
- Excellent written and oral communications skills in English
- A good knowledge of social teachings of the Church, and Ethical principles
Applications should be
addressed to:-
General Secretary
Kenya
Episcopal Conference-Catholic Secretariat
P.O Box
13475-00800
Nairobi.
To reach
him on or before 28th March 2014
Only
shortlisted candidates will be contacted