Our
client, a Business Innovation, Strategy and Alignment Consultancy, whose
purpose is to transform African Businesses into Global Brands is in need of a
Personal Assistant.
Job Title: Personal Assistant
Job Summary
This post will require an exceptionally balanced and dynamic individual, capable of taking charge of and managing a strong personality.
Our
client CEO’s personality is highly organized, fast, quick thinking, a detail
buff, and also obsessively private, preferring anonymity and high-touch,
high-trust engagements to a high profile in both business and personal
dealings.
The PA should be charming and confident in their dealings with all types of high-profile personalities as well as proactively managing all aspects of the CEO’s daily schedule. Personality profile, attitude and good cultural fit will be more critical than technical experience.
Job
Description
Purpose of Position
Provide support to the CEO on all executive and administrative tasks.
Responsibility and authority
1. To proactively manage all aspects of the CEO’s schedule to ensure maximum optimization of
CEO’s resources including and not limited to the following:
- Comprehensive
diary management, including internal and external meetings, formal and
informal engagements and keeping up to date with all new activities
- Ensure CEO is
prepared for all meetings with all necessary documentation and
information.
- Preparing
meeting requirements, taking minutes and following up on actions
- Handling
correspondence, preparing briefs, reports and presentations on behalf of
CEO
2.
Arranging and managing the CEO’s travel and accommodation
- Deep knowledge
of travel and accommodation booking and arrangement and management of
travel related logistics, pick-ups, transfers, etc
- Remote meetings
bookings, confirmations and coordination where applicable
- Standby
availability during CEO’s travels to handle matters arising on the ground
3.
To manage all of the CEO’s office administration duties and represent the CEO
to third parties internally and externally
- Screening
telephone calls, enquiries and requests, and handling the same
- Overseeing
organization of internal company functions that involve the CEO
- Booking meetings
and venues
- Dealing with
certain queries directed to the CEO
- Coordinating
with team members and guest reception.
4.
Business Development and Networking support
- Diarize all key
dates in relation to business development engagements
- Follow up and
coordinate with members of the executive team
- Update CEO’s
network contacts and database
- Carrying out
research and presenting findings on various areas as assigned by CEO
5.
Manage the CEOs personal activities and initiatives such as talks, lectures,
writing, etc and to undertake other activities that relate to managing the
CEO’s personal brand, as assigned.
Core Competencies
- Ability to
manage, prioritize and execute
- High knowledge
of travel arrangement and managing the attendant logistics
- Outstanding
interpersonal skills (face to face and over the phone).
- Highly organized
with good project management skills
- High proficiency
with the commonly used computer software and applications
- 5 Yrs
experience, Female or Male, Aged 30+
If
you believe you qualify for this position, please send your CV and details of
your current and expected remuneration to: resume@interviewupconsulting.com
Only qualified candidates will be contacted.
