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Programme Assistant, Branch Cordinator and Disaster Management Officer - Kenya Red Cross Society Jobs

The Kenya Red Cross Society is a humanitarian relief organisation created in 1965 through an Act of Parliament, CAP 256 of the Laws of Kenya.

The Society has aligned its organisational structure with its strategic direction aimed at decentralising decision making authority to its Regional and Branch network where the core business takes place.

The Society seeks to invite suitably qualified candidates to apply for the following positions.

Position Title:
 Programme Assistant, Water & Sanitation
Reporting to:
 Head of Department, Water & Sanitation
Job Location:
 Headquarters (Nairobi)

Overall Purpose

The successful candidate will be responsible to the Head of Department for


effective planning, budgeting, implementing and evaluating community-based safe and affordable water and sanitation programmes.

In addition to this, the incumbent will also be expected to provide effective confidential administrative and secretarial support services in the development, implementation and evaluation of departmental management plans and coordinating structures.

Duties and Responsibilities
  • Maintain communication channels between KRCS headquarters and Regional/Branch offices as well as external organisations and individuals to facilitate overall coordination between Watsan programmes as well as with key stakeholders.
  • Prepare minutes, correspondence and reports in accordance to instructions
  • Receive, sort, record and distribute mail, general correspondence and documents to appropriate officials.
  • Schedule appointments and screening requests for meetings, synchronizing and updating appointments.
  • Locate and attach appropriate files to correspondence or queries for the attention of the appropriate officer
  • Organize meetings, conferences and training activities and provide effective secretarial support of the proceedings
  • Monitor and track the progress of various assignments and regularly update the appropriate officers on organisational deadlines and problems
  • Provide assistance in the preparation of project proposals, work-plans, reports, budgets and assist project managers with the overall coordination and implementation of Watsan programmes
  • Provide support in the procurement of departmental supplies
  • Provide technical support to Branch offices in the implementation water and sanitation projects and follow-up for timely quality reports
  • Conduct regular monitoring visits to water and sanitation projects to ensure timely implementation and also follow-up to ensure effective utilization of project funds
  • Coordinate preparation of funding proposals and appeals for material assistance in line with the strategic plan by ensuring adherence to donor requirements
Minimum Qualifications
  • Bachelors Degree in Public Health / Social Sciences or equivalent appropriate Bachelors Degree qualifications or a Diploma in Water Technology / Civil Engineering
  • Minimum two (2) years relevant experience gained in a busy executive office.
Key Competencies
  • Proficiency in using word processing and other computer software packages, including use of the e-mail, the internet as well as local and wide area network systems.
  • Effective communication and interpersonal skills with an attention to detail, along with an ability to analyse and evaluate different types of information
  • Good analytical and problem-solving skills.
  • Knowledge of data gathering techniques, such as library research or files analysis to obtain required information.
  • Knowledge of water, sanitation, humanitarian relief issues, trends and goals all levels aimed at providing access to safe and affordable water and sanitation
Position Title: Branch Cordinator (3 Positions)
Reporting to:
 Regional Manager

Job Location:
 Samburu, Embu and Kisumu

Overall Purpose

Responsible to the Regional Manager for effective coordination of Branch planning, budgeting and coordinating the implementation and delivery of high quality integrated humanitarian services and strengthening the capacity of Branch Governance as well as youth and volunteer development

Duties and Responsibilities
  • Coordinate the development, implementation of the annual plan and budget under the direction of the Branch Committee
  • Coordinate dissemination of KRCS Volunteer and youth policy and guidelines outlining their recruitment and selection, deployment, training and development in order to achieve a self-sustaining network of volunteers
  • Disseminate KRCS membership policy and guidelines, coordinate elections and build the capacity of Branch management committees to ensure a more accountable and transparent governance
  • Develop and periodically update computerised database information system to ensure that all records and statistics pertaining to the youth, volunteers and members are properly classified and maintained for rapid access and retrieval
  • Coordinate exchange visits to build the capacity of Branches as well as training and developing the youth and volunteers members
  • Coordinate risks mapping and vulnerability capacity assessment activities to plan prepare, respond and mitigate disaster impacts
  • Coordinate implementation of disaster management programmes to effectively respond to natural and man made disasters
  • In consultation with the Regions ensure effective resource mobilisation strategies, prepare and submit funding proposals according to donor requirements to supplement local budget allocations
  • Prepare programme implementation to prepare work plans that capture all donor requirements as well as planned activity accomplishments, outputs, and verifiable indicators
  • Coordinate implementation of capacity building programmes to effectively prepare staff, volunteers and communities to respond to disasters, restore family links as well as put in place systems for community reconstruction and environmental conservation
  • Coordinate implementation of an integrated community-based programmes that includes public health, social services, water and sanitation, disease prevention and control as well as emergency health care management
  • Develop strategies for strengthening collaborative partnerships and networks with stakeholders, government agencies, the private sector and other players to ensure implementation of programmes that enhance organizational effectiveness
  • Prepare periodic project status reports and oversee the documentation and reporting of programmes to ensure compliance with stipulated requirements, coordinate timely responses to donor queries as well as inform on problems and constraints on programme delivery.
  • Coordinate monitoring and evaluation of donor funded programmes by staff in order to evaluate progress, ensure accountability determine impact and reportsignificant achievements to ensure organisational learning
  • Dissemination of Ideals and the Fundamental Principles of the International Red Cross & Red Crescent Movement, International Humanitarian Law (IHL) and International Disaster Response Law (IDRL)
  • Prepare concept papers, periodic and annual reports showing achievements of the Branch against planned targets as well as provide justification for performance variances and recommending strategies for improvement.
Minimum Qualifications
  • Bachelor’s Degree in Community Development, Environmental Health, Human Ecology or equivalent qualifications with certificate in project management
  • Over three (3) years experience in planning, implementing and evaluating community-based programmes in emergency/relief context
Key Competencies
  • Broad knowledge of project management, disaster management, emergency and public health management and humanitarian relief issues, trends and goals
  • Strong leadership, team building, conflict resolution and ability to deliver the Society’s articulated vision for change
  • Ability to initiate and manage change and to recognise and adjust to rapidly changing conditions in order to align programmes to the strategic plan
  • Strong interpersonal and cross-cultural skills including the ability to build collaborative relationships with sensitivity to cultural, ethnic and political issues
Position Title: Regional Disaster Management Officer
Reporting to:
 Regional Manager
Job Location:
 Isiolo

Overall Purpose

Responsible to the Regional Manager for effective planning, budgeting, implementing and evaluating disaster management programmes that respond to natural disasters such as drought, famine, flood, fire, major accidents and other calamities within the Region.

Specific responsibilities include mapping and minimising vulnerabilities and disaster risks by building the capacity of communities to effectively prepare and respond to the adverse impact of hazards and disasters, restoration of family links as well as putting in place systems for environmental conservation and development.

Duties and Responsibilities
  • Coordinate the development, implementation of the annual Regional plan and budget aimed at operationalising programmes and projects activities
  • Coordinate implementation of disaster management programmes to respond to drought, famine, flood, landslides, explosions, fire, major accidents and other calamities with potential to cause loss of life, injury and great human suffering.
  • Mapping risks and vulnerability capacity assessment, strategic planning of the disaster management cycle; mitigation, preparedness, response and recovery.
  • Coordinate the mapping of disaster risk areas and vulnerability capacity assessment (VCA) in order to develop strategies for strengthen communities to effectively prepare and respond to natural and man-made disasters
  • Coordinate the development and implementation of community based early warning systems (EWS) utilizing the latest technology, contingency plans as well strategies and tactics as well as traditional knowledge management systems
  • Coordinate the establishment and development of Red Cross Action Teams (RCAT) at the community, Branch and Regional level
  • Establish and strengthen disaster response teams at the community, Branch, Regional levels to effectively deal with emerging disasters
  • Coordinate the distribution of relief supplies and food supplements to support communities affected by disasters and large-scale emergencies
  • Coordinate the establishment of logistic systems for implementing emergency operations covering drought, famine, flood, landslides and other calamities
  • Coordinate the activities of development of staff and volunteers involved in recovery programmes
  • Coordinate with Branches, Regions and other stakeholders to develop community based action plans, strategies and budgets aimed at tracing missing persons caused by displacement or disappearance of persons resulting from disasters
  • Participate in the design, development, implementation and evaluation of a national training curriculum and capacity building programmes aimed at equipping and strengthening staff, volunteers and communities with capacity to prepare for disasters and large-scale emergencies
  • Coordinate the dissemination of International Humanitarian Law (IHL), International Disaster Response Law (IDRL) and the Fundamental Principles of the International Red Cross & Red Crescent Movement
  • Coordinate preparation of funding proposals and appeals for material assistance in line with the strategic plan by ensuring adherence to donor requirements
  • Coordinate with supply chain function to ensure stockpiling is carried out through pre-positioning of emergency items at various warehouses for distribution to the affected communities
  • Develop and implement lobby and advocacy programmes with a view to reform laws and policies that hamper the implementation of effective disaster management to ensure that KRCS is recognised as the leading player in the provision of humanitarian relief services
  • Plan, monitor and evaluate the performance of programme staff against set targets and objectives, assess training needs and implementing development action plans aimed at building the capacity of individuals and multi-disciplinary teams
Minimum Qualifications
  • Relevant post-graduate qualification such as BSc in Disaster Management or equivalent qualifications
  • Over three (3) years experience in planning, implementing and evaluating disaster management implementing programmes in emergency/relief context
Key Competencies
  • Knowledge of humanitarian relief issues, trends and goals at national, regional and international levels aimed at preventing and alleviating human suffering
  • Strong leadership, team building, conflict resolution and ability to deliver the Society’s strategic objectives
  • Strong interpersonal and cross-cultural skills including the ability to build collaborative relationships with sensitivity to cultural, ethnic and political issues
Interested and qualified candidates should submit their:

Application letter, curriculum vitae, copies of relevant certificates, address and contacts of two referees, one of whom should be former employer, personal contacts such as telephone, e-mail and postal address.

All applications should be sent to:

The Secretary General
Kenya Red Cross Society
P. O. Box 40712-00100
Nairobi

So as to reach him not later than Friday 26th March 2010

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