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Grassroots Alliance for Community Education (G.R.A.C.E) Africa Jobs in Kenya - Accounts /Administration Assistant and IT Officer


Grassroots Alliance for Community Education (G.R.A.C.E) Africa is a Non Governmental Organization (NGO) whose mission is to expand the capacity of community based organizations for self-determined, high-impact and sustainable initiatives leading to better health and development for all. G.R.A.C.E Africa is headquartered in the USA and is staffed and managed in Kenya.

G.R.A.C.E Africa is inviting applications for the following positions.

Accounts /Administration Assistant

Position Description

Reporting to the Financial Controller the



Accounts/Administration Assistant will provide a supporting role to the management of the accounting and administrative functions of GRACE Africa

Accounting
  • Act as custodian of petty cash with careful recording on properly authorized petty cash vouchers
  • Receive and verify invoices and requisitions for goods and services
  • Entry of data into the accounting system.
  • Preparation of payment vouchers and writing of cheques
  • Dispatch of cheques to suppliers
  • Sourcing for quotations for supplies as and when needed

Administrative Responsibilities
  • Maintain a filing system for all financial documents
  • Monitor and order office supplies
  • Prepare purchase orders
  • Maintain Inventory files

Knowledge, skills and experience
  • CPA 1 Qualification
  • Ability to maintain a high level of accuracy in preparing and entering financial information.
  • Minimum working experience of 1 year in a non for profit organization.
  • Exposure to sub grant management will be an added advantage.
  • Computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs, and email at a highly proficient level.
  • Confidence in the use of Quick Books is a requirement.
  • Time management skills.

Information Technology Officer

Position Description
  • Reporting to the Communications Manager, the Information Technology Officer will be the overall in charge of Information technology and in the management of G.R.A.C.E Africa website.
  • Help desk support of PCs, laptops, printers, and other IT equipment.
  • Configuration of new users and equipment according to established GRACE policies & standards.
  • Manage and administer the network system and the server system.
  • Configuring and updating antivirus software on the server on a daily/weekly basis.
  • Financial system (Quick books) support such as retrieve old data, user licenses, and other troubleshooting.
  • Assist in the requisition of IT equipment and supplies, timely receipts and inspection of the goods (ensure desired quality and quantities as per specifications).
  • Technical point of contact for IT vendors and supplier including upgrading existing hardware, initiating and follow up on purchases, services, maintenance and repairs.
  • Individual and/or group training to staff on network, software, email, etc. as needed.
  • Ensure compliance with relevant legislations e.g. copyright and intellectual property.
  • Servicing & maintenance of all computersand printers on a regular basis.
  • Advising of G.R.A.C.E partners on proper use, handling maintenance of the IT equipment.
  • Training of G.R.A.C.E partners in basic computer skills.
  • Responsibilities for Web management
  • Assist in managing, updating and administering all GRACE’s online products
  • Manage GRACE’s e-commerce getaways
  • Develop web pages for various GRACE products
  • Web metrics analysis, site performance monitoring and reports generation

Knowledge skills and experience required
  • A diploma in information technology or its equivalent
  • In-depth knowledge of network administration
  • Hands on experience on hardware maintenance skills and software management skills
  • In depth knowledge of Microsoft office suite
  • Possess internet design professional qualifications
  • Hands on work experience in creative internet design a d development
  • Hands on experience in transactional SQL database management
  • Hands on experience with web development and design tools including Dreamweaver, Fireworks, Flash, Photoshop and Illustrator
  • Skills in use of Web Content Management Systems
  • Should be a team player, work without supervision and able to work long hours

Written applications including CV and day time contact as well as names and contacts of 3 referees should reach the below mentioned by March 19th 2010.

Only short listed candidates will be contacted.

The Director
G.R.A.C.E Africa
Email: grace @ graceafrica.com

P. O. Box 13993 (00100)
Ole Odume Road,
Two doors past Riara Road
Nairobi, Kenya
Telefax: 254 20 3875 365

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