Job Title: Project Coordinator
Hiring Organization: World Vision
Location – Locality:
Location – Region: Kenya
Industry: NGO
Job Type: Full Time
Salary: KES
Date Posted: 06/10/2024
With over
70 years of experience, our focus is on helping the most vulnerable children
overcome poverty and experience fullness of life. We help children of all
backgrounds, even in the most dangerous places, inspired by our Christian
faith.
Come join
our 34,000+ staff working in nearly 100 countries and share the joy of
transforming vulnerable children’s life stories!
Key Responsibilities:
Community
Engagement Sponsorship Program implementation
Facilitate
development of CESP project annual operating plan (AOP)
Roll out
Child Protection Minimum Programming Standards in the AP using approved
programming models.
Ensure
Child protection, participation and safeguarding is integrated in the monthly,
semi-annual and annual reporting
Ensure
integration of RC in CPP&S projects/activities as beneficiaries
Ensure
Child protection, participation and safeguarding responsive programming with
specific consideration of the objectives and indicators
Ensure
timely implementation of activities and budgets sustained at acceptable level
Facilitate
implementation of CPP&S program and projects.
Support
effective integration of Sponsorship operation interventions with other
projects in the program.
Coordinate
integration of Faith and Development Models: CFC, EWV, DNHFLs, SNC, COH, SSF
and the facilitation of spiritual nurture of children in the AP
Support
in the asset mapping against RC
Coordinate
the implementation of micro projects in the AP.
Ensure
timely capacity assessment for LI conducted annually and programs initiated to
address gaps identified
Support
roll out of new WV initiatives as guided from time to time.
Support
implementation of Child protection, participation and safeguarding models at
the AP
Coordinate
capacity building initiatives for faith leaders, churches, FBOs, and other
strategic groups within the AP as per WV strategy, policy and guidelines.
Coordinate
training & refresher courses for CPP&S to ensure informed and CPP&S
responsive programming
Facilitate
coaching and mentoring to the AP sponsorship staff in order to attain better
results in the sponsorship performance indictors/Dashboard.
Contextualize
and adopt the use of approved training materials and methods which respond to
local needs.
Ensure
integration of advocacy and gender, equality and social inclusion (GESI) in all
technical projects implemented in an AP.
Coordinate
integration of Faith & Development modules within the AP programmes and
activities.
Coordinate
Integrated Sponsorship planning and monitoring
Sponsorship
Operations
Gift
Notifications (GNs) are tracked, processed, closed at AP and NO and
acknowledgement documentation sent to SO within the standard timeline as per
the respective SO requirements.
Correspondences
(SLs, ILs, queries, ELs etc) are tracked and processed within the standard
time.
Facilitate
production of sponsorship 2.0 products (Child Greeting Video (CGV), Child
Special Moment Videos (CSMVs), Community Introductory Videos (YIVs) and
Community Annual Photos (YAP)) as per guidelines/standards and timelines
Ensure RC
level are maintained as per the AP plan
Ensure
overage RC records are dropped as per standards
Facilitate
development of MOUs with LIs and timely funding of the LIs
Ensure
CWB/case management issues are addressed as per standards
Facilitate
timely implementation of birthday bounce backs and community gifts funding.
Facilitate
processing of APR and Christmas cards as per guidelines and timelines – ensure
business processes are followed accordingly
Facilitate
capturing of child and family participation and support
Facilitate
children birth registration within the AP
Facilitate
management of RC files
Ensure
security of sponsor addresses/contacts
Facilitate
effective management of RC death processes – timely reporting, development of
detailed report, dropping of records, verbal autopsy
Facilitate
effective sponsor/donor visits to the AP – ensure they sign child protection
protocol and complete feedback questionnaire
Facilitate
integration of child protection initiatives and take lead in case management –
reporting of cases as per WV standards, follow for actions
Follow up
RC Case management until closure in collaborations with other technical
projects/grants Staff
Coordinate
with Safe Guarding, Advocacy and Child Participation Officer to Follow up
Protection Cases involving RC and their families.
Monitoring
& Evaluation Accountability and Learning
Facilitate
DME processes – assessments, AP re/design, baselines, project
monitoring/implementation, evaluations, transition processes,
Facilitate
learning, review and reflection forums and documentation of best
practices/change stories
Ensure
CPP&S responsive reporting with integrated data on participation,
prevention and response
Generating
quality reports – activity reports, monthly, quarterly, semi-annual and annual
Management
of project management information system (horizon) – DIPs, ITTs, budgets and
activity monitoring
Ensure
timely sharing of SSUI reports for management decision making
Coordinate
training & refresher courses and conduct regular monitoring to ensure that
sponsorship standards and sponsorship business processes are adhered to in the
AP/Local Institutions.
Seek
useful feedback from participants and staff that will improve future capacity
building.
Build
capacity of partners effectively to collect monitoring data on CWB outcomes.
Engagement
and networking
Effective
representation of WVK in meetings including CPP&S stakeholder meetings at
county, sub-county and ward levels
Effective
representation of WVK in Child rights stakeholder meetings at county and
sub-county levels.
Participate
in County forums including AAC, intergovernmental gender platform, CUC among
others at the sub county and ward levels as will be appropriate.
Facilitate
community forums – for planning, joint monitoring Facilitate community forums
including those that address CPP&S interventions – for planning,
implementation joint monitoring
Participation
in National/International Child rights days such as DAC, IDZTFGM, IDGC, 16 days
of activism as well as other WV sanctioned days including Day of Prayer, World
Vision month, etc at county and sub
Participation
in National/International Child rights days at county and sub-county level.
Provide
information to inform fund raising initiatives at county and national level
Facilitate
community members to advocate on child wellbeing issues to relevant
stakeholders
Support
advocacy initiatives in the AP.
Coordinate
partnership with the Local Church, Pastor’s Fellowship other FBOs in rolling
out F & D models and related activities.
Mobilize
local Advocacy groups using CVA and CPA Models
Team
Management
Model a
high standard of personal Christian leadership, ministry and integrity through
lifestyle and work relationships that support spiritual development of the team
Grow
Supervise and ensure high performing teams including supporting supervisee in
Performance Objectives, setting, continuous Performance conversations, Learning
and development, mentorship and coaching by creating a high performing culture.
Others
Perform
any other duty as may be assigned by supervisor or designee from time to time.
Participate
and contribute in committees and task forces which you may be appointed to.
Participate
and lead devotions as appropriate
Knowledge,
skills and abilities
The
position holder should have a Bachelor’s degree in Development Studies, social
sciences with a 3 years in sponsorship management.
Determined
personality with initiative and a team player.
The
position holder must be result oriented, good public & donor relations.
Capability
and willingness to take responsibility.
Proficiency
in written and spoken English and Swahili.
Good
interpersonal, organizational and time management skills.
Ability
to maintain performance expectations in diverse cultural contexts, stressful
environments and physical hardship conditions with limited resources.
Knowledge
of Microsoft Office, database applications and other related applications in
children in Ministry
Good
analytical and problem solving skills.
Must be a
committed Christian, able to stand above denominational and cultural diversity
Integrity
and respect for various groups and individuals.
Ability
to work with minimum supervision.
Valid
motorbike riding license
Valid
certificate of good conduct
Good
interpersonal, organizational and management skills
The
position holder must be a result orientated leader who can manage and satisfy
multiple, donor and other stakeholder demands.
Excellent
understanding of Sponsorship business processes
Demonstrated
training, facilitation, mobilization and coordination skills at both community
and organization level
Ability
to travel within country, regional and internationally.
Ability
to train others
