Job Purpose
This position will work with teams on project and
grants dedicated to delivery of highly specific workplans that focus on
addressing public health issues in Kenya. The position requires project
management experience with strong financial and administrative management
skills. A solid understanding in both project and grant management, and a
methodical and meticulous work ethic is essential. The position is ideally
located in Kenya and requires close collaborations with regional office Finance
and Admin teams as well as project teams, and grant and programme management
offices in Geneva.
Position Summary
Your primary responsibility will be the management of
the VL elimination project.
Project Management
Support project team in workplan development and
revision as required.
Create and manage project metrics incl. timelines,
milestones, deliverables, costs, etc.
Update the project management documents and the FIND
Project Management project site on a regular basis (i.e monthly)
Lead on project documentation (development, approval,
and storage)
Provide support for external site/partner due
diligence, which includes assessing financial risks and partner capacity.
Take the lead in preparing and maintaining an
overview of contracts with FIND contracts team and external parties, following
FIND’s contract management tools and processes.
Monitor the weekly progress of the VL elimination
project, identify project problems and risks, report project deviations,
propose mitigation plans, and implement corrective actions, own the project
risk register
Share annual lessons learned sessions and quarterly
team updates with the VL elimination project team.
Review travel authorizations and keep track of actual
travel expense submissions.
Follow up with project coordinators to ensure timely
submission of all expense documents.
Coordinate meeting schedules and be the
administrative lead for all relevant project meetings.
Grant and financial management
Serve as the main point of contact for all financial
matters related to the grants (LifeArc and End FUND) and ensure compliance with
both donor and organizational requirements.
Responsible for the implementation of the grant in
accordance with the grant agreement, budget, and organizational policies,
processes and internal controls.
Handle financial and budget plans and forecasts,
allocation plans and maintain tracking and record-keeping.
Prepare disbursement requests and financial reports,
and coordinate progress reports, in compliance with donor requirements, and
make submissions to the donor.
Coordinate donor related audit queries.
Monitor external partner budgets, progress, financial
reports, invoicing, and payments.
Effectively communicate with external partners
regarding financial and contract issues, supporting strong partner
relationships according to relevant FIND guidelines.
Validate receipts, invoices and expense reports
submitted for payment by staff and consultants, ensuring alignment with policy
as well as accuracy in amount, date, currency, description, period, type.
Manage project budget through FIND software and
processes always maintaining an updated project budget.
Compare actual expenses to forecasts and budgets and
notify the program head of any disagreements or significant variations.
Coordinate with the finance department to book
aggregated invoices/receipts expenses.
Manage any additional grant-related tasks as required
and agreed upon.
Experience And Skills Required
Chartered accountancy (CPA or equivalent), MBA (or
equivalent) and Project Management Certification
5 years’ experience in project, grant management and
financial reporting
Experience at a non-profit or international
organization in global health an advantage (in particular with several
International donors)
Strong project management skills and organizational
capabilities.
Advanced Excel and strong interest in IT; tools such
as PowerBI, Tableau and MS Project.
Good knowledge of auditing practices.
Team player, comfortable working in a multicultural
environment. Working collaboratively with other departments, stakeholders, and
partners in a coordinated and strategic manner
Fluent written and spoken English.
Ability to manage tasks in a timely and
cost-effective manner.
Excellent communication and interpersonal skills.
Display negotiation capabilities by effectively
managing and resolving conflicts, reaching mutually beneficial agreements, and
fostering positive relationships in a professional context.
Ability to work independently, take initiatives and
go beyond assigned tasks, proactively propose and implement new initiatives in
a self-directed manner.
How To Apply