Procurement Officer Job in Kenya

Main Duties and Responsibilities

 Ensuring timely and efficient procurement of goods, works, and services and observing transparency, fairness, and competitiveness

 Participating in preparing and receiving bidding documents, and ensuring their safe custody

 Undertaking evaluations, negotiations, and award recommendations for bidding processes related to quotations, expressions of interest, proposals, and tenders as per laid down procedures

 Sustaining accuracy in preparation of LPOs, GRNs, Issue Notes, Requisitions, and all other documents with the ERP system and manually

 Preparing reports and ensuring timely reporting to the relevant authorities (s)

 Ensuring that contracts being submitted for approval have supporting documentation, and have been approved at the appropriate stage

 Examining, and testing existing contracts and developing new ones as appropriate.

 Controlling spend and building a culture of long-term savings on procurement costs.

 Spearheading supplier registration processes and conducting market surveys from time to time

 Coordinating purchasing and inventory activities on the e-platform

 Receiving the materials supplied by the vendor as per the local purchase orders, contracts, and associated documents

 Inspecting deliveries thoroughly for quality, quantity, specification condition, condition, and expiry date

 Submitting invoices of the materials received from vendors to the Accounts department for payment.

 Carrying out periodic inventory counts and ensuring the correctness of stock levels at all times and providing reports

 Following up on stock-outs and escalating information on requested items or alternative solutions

 Monitoring fridge temperatures, correcting inconsistencies, and safeguarding stock items.

 Categorizing materials in different product lines and assigned locations.

 Maintaining neatness and tidiness of the store

 Issuing, monitoring, supervising stock levels, managing stock movements, and recording transactions as per procedure

 Sustaining supportive activities and relationships with all stakeholders

Required Qualifications for the Position

 Degree in Procurement related field

 3 years working experience in procurement and supplies management

 Member of KISM (Kenya Institute of Supplies Management)

How To Apply

If you are interested in the above position and you meet the requirements listed, please send your application together with a detailed CV, Copies of Academic Certificates, three [3] referees and include their telephone contacts and email address to so as to reach us not later than 21stJune 2024