Main Duties and Responsibilities
Ensuring timely and efficient procurement of
goods, works, and services and observing transparency, fairness, and competitiveness
Participating in preparing and receiving
bidding documents, and ensuring their safe custody
Undertaking evaluations, negotiations, and
award recommendations for bidding processes related to quotations, expressions
of interest, proposals, and tenders as per laid down procedures
Sustaining accuracy in preparation of LPOs,
GRNs, Issue Notes, Requisitions, and all other documents with the ERP system
and manually
Preparing reports and ensuring timely reporting
to the relevant authorities (s)
Ensuring that contracts being submitted for
approval have supporting documentation, and have been approved at the
appropriate stage
Examining, and testing existing contracts and
developing new ones as appropriate.
Controlling spend and building a culture of long-term savings on procurement costs.
Spearheading supplier registration processes
and conducting market surveys from time to time
Coordinating purchasing and inventory
activities on the e-platform
Receiving the materials supplied by the vendor
as per the local purchase orders, contracts, and associated documents
Inspecting deliveries thoroughly for quality,
quantity, specification condition, condition, and expiry date
Submitting invoices of the materials received
from vendors to the Accounts department for payment.
Carrying out periodic inventory counts and
ensuring the correctness of stock levels at all times and providing reports
Following up on stock-outs and escalating
information on requested items or alternative solutions
Monitoring fridge temperatures, correcting
inconsistencies, and safeguarding stock items.
Categorizing materials in different product
lines and assigned locations.
Maintaining neatness and tidiness of the store
Issuing, monitoring, supervising stock levels,
managing stock movements, and recording transactions as per procedure
Sustaining supportive activities and
relationships with all stakeholders
Required Qualifications for the Position
Degree in Procurement related field
3 years working experience in procurement and
supplies management
Member of KISM (Kenya Institute of Supplies
Management)
How To Apply
If you are interested in the above position and you
meet the requirements listed, please send your application together with a
detailed CV, Copies of Academic Certificates, three [3] referees and include
their telephone contacts and email address to hrrecruit@materkenya.com so as to
reach us not later than 21stJune 2024
