Procurement Officer Job in Kenya - UN

Job Title: Procurement Officer

Hiring Organization: United Nations Office on Drugs and Crime
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Non Profit
Job Type: Full Time
Salary: KES
Date Posted: 06/07/2024

For two decades, the United Nations Office on Drugs and Crime (UNODC) has been helping make the world safer from drugs, organized crime, corruption and terrorism. We are committed to achieving health, security and justice for all by tackling these threats and promoting peace and sustainable well-being as deterrents to them. Because the scale of these problems is often too great for states to confront alone, UNODC offers practical assistance and encourages transnational approaches to action. We do this in all regions of the world through our global programmes and network of field offices.


Within assigned authority, the incumbent will be responsible for the following specific duties:

Plan, develop and manage all procurement and contractual aspects of the project of significant complexity, more specifically related to the major construction and renovations of buildings and infrastructure within the national police service college and training environments, through a worldwide procurement of diverse services and commodities (e.g. works, services, construction, facilities maintenance materials, equipment, instruments and supplies, furniture, etc.) taking into account local economic and other conditions.

Advise requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle.

Formulate strategies and design innovative solutions to resolve issues/conflicts for complex procurement projects and establish and maintain the work programme and schedule for ongoing contracts and planned ones.

Prepare/manage preparation and distribution of invitations to tender and manage/conduct all aspects of bid/proposal evaluations.

Provide technical guidance on procurement activities to officials of substantive units during all phases of procurement cycle.

Manage the vendor related processes including identification, assessment and selection of vendors based on their capability for delivering commodities and services.Ensure vendor and item master databases are up to date.

Participate in negotiations with senior supplier representatives; sign procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepare submissions to the Contracts Committee for review and subsequent approval by the authorized official.

Conduct market research to keep abreast of market developments; research and analyse statistical data and market reports on the world commodity situation, production patterns and availability of goods and services.Identify new technologies, and products/services, evaluate and recommend potential supply sources and participate in the incorporation of research results into the procurement program.

Manage adherence to contractual agreements, recommend amendments and extensions of contracts, and advise concerned parties on contractual rights and obligations.

Prepare a variety of procurement-related documents, contracts, communications, guidelines, instructions, and ensure they are within the UN procurement rules and regulations and manual guidelines.

Support all activities pertaining to the procurement function including planning, sourcing, transport, shipping, customs clearance, warehousing, asset and fleet management, as applicable.

Support the procurement process to ensure timely, cost-effective and adequate delivery of commodities and services to support operational needs.

Collect and analyse data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.Perform any other duties as requested by the Supervisor.


PROFESSIONALISM: Has knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services. Has good working knowledge of INCOTERMS and international business practices.

Has knowledge of contract law and expertise in handling complex contract issues. Has knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing. Has ability to shape and influence agreements with requisitioning units and vendor.

Has ability to analyse and interpret data in support of decision-making and convey resulting information to management.

Is able to apply technical expertise to resolve a range of issues/problems.

Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.


Advanced university degree (Master’s degree or equivalent) in supply chain management, procurement, business administration, commerce, engineering, law or related fields is required.

A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Chartered Institute of Purchasing and Supplies (CIPS) professional certification or equivalent is required.

Work Experience

A minimum of five (5) years of progressively responsible experience in procurement, contract management, Engineering or related area is required.

Experience in managing large procurement cases for goods and services in a large international organization is desirable.

One (1) year experience supervising a procurement team is desirable.

Experience working with a Systems Application and Products (SAP) system or another Enterprise Resource Planning (ERP) system is desirable.

Work experience within the United Nations system or similar international organization is desirable.

Experience in data analytics or related area is desirable.

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