Unit Summary:
The LWF world service Procurement and logistics
department is responsible for implementing procurement, transport, storage and
inventory management activities for Dadaab project.
Overall
Purpose/Broad Function:
The purpose is to work & improve the proper
operations, management and functioning of the Logistics department work closely
with other departments.
Ensure adherence to guidelines, procedures and
policies drawn from the organizations procurement manual.
Key
Duties and Responsibilities:
Responsible for managing all logistical aspects of
the project, namely procurement, transport and stores based on LWF/DWS policies
and guidelines.
Responsible for ensuring project proposals and budgets reflect logistical considerations
Responsible for developing and implementing
procurement plans
Coordinate effective transport of project supplies
and personnel; ensure all legal, insurance and maintenance issues are properly addressed.
Planning and scheduling of transport, supervising
transport staff and maintaining proper records of vehicle maintenance and
servicing
Monitoring the use of vehicles and ensuring adequate
controls over the use and movement of LWF/DWS vehicles.
Ensure integrity in the procurement process including
quotation, negotiation, award and management of supply and service contracts.
Enhance the control systems in procurement,
transport, stores, by conducting regular and timely checks and inspections.
Responsible for conducting timely performance
evaluations for drivers and implementing staff development plans.
Provide orientation to new staff and visitors on
logistics issues for LWF Dadaab field office.
Prepare weekly, monthly, quarterly and annual reports
for transport, procurement and warehousing activities and status or as may be
requested from time to time by the area manager.
Sourcing quotations from our pre- qualified suppliers
and analyzing them.
Ensuring right descriptions of items and sample are
provided where necessary
Processing documents for several signatures as
required by the policy.
Providing Clerical services such as processing
purchase order.
Providing systematic and organized filling system for
all reports both in soft copy and hard copy.
Preparation of payments on time such as forwarding
all serviced invoices to Finance for payments.
Making all follow ups with suppliers to supply goods
within the time given.
Sending out tenders and preparation of selected
tenders Contracts when necessary.
Ensuring the right goods are bought at the right
quality and the right quantity.
Making follow ups to supplier’s payments to ensure
that they are paid on time and no delays in supplies
Notifying the program any changes in prices in the
market.
Issuing of all ready Contracts and PO, s to the
contractors and suppliers.
Supervisory
Responsibilities:
Ensure integrity in the procurement process including
quotation, negotiation, award and management of supply and service contracts
Provide orientation to new staff and visitors on
logistics issues for LWF Dadaab field office
Provide guidance to program staff on procurement
procedures
Review documents shared by project staff for payment
processing
Support and confirm delivery of items received at the
stores when required
Education/Professional
Designations/Experience:
Bachelor’s degree in Supply Chain Management or
related field.
Relevant professional qualification in Procurement
and/or Supply Chain Management (CIPS qualification or equivalent) is an added
advantage.
Minimum of five years (5) of professional experience
in relevant field with at least three years of experience from an international
organization in a similar role
Computer skills and practical experience in MS word,
Excel and other program
Other
Specific Skill Requirements:
Strong interpersonal skills and a good team player.
High level of integrity, commitment and professional
responsibility.
Ability to tolerate cultural, educational and
religious diversity in the work place.
Excellent communication, organization and
presentation skills.
Good analytical and problem solving skills.
Ability to work independently with guidelines and
clear expectations
How
To Apply
