Job Summary: (State the overall objective for your job)
The Monitoring & Evaluation Assistant will
ensure availability of quality data that is timely, complete, accurate and
reliable for informed decision making at health facility, sub-county and county
levels.
Strengthening the M&E system for Key and
Vulnerable populations, PrEP, GBV, AYP and VMMC at the DIC, facility sub
county, county and national levels to adhere to MOH and PEPFAR reporting
standards.
Primary roles & Responsibilities:
These are the key components of your job with
specific roles for each clearly described (please list them in order of
importance)
Health Information &M&E System Strengthening
Raise field activity advances (FAA) for M&E
related support to relevant ministries in the county based on approved work
plan and budgets.
Support in implementation of electronic medical
records (EMR) in USAID Imarisha Jamii supported health facilities, including
system assessment and maintenance
Participate in training and/or mentorship of
health workers and data quality improvement teams at both health facility and
community
Provide technical assistance to LIPs, Health
Facilities and project staff on filing of records and reports including regular
back-up of records.
Provide guidance to the program team in their
roles in M&E, including training on tools, data collection techniques and
understanding of indicators
Disseminate and strengthen use of correct
version of SOPs and data capture tools at the sites and raise requisitions for
reorder
Continuous mentorship to service providers and
technical team on the utilization of KenyaEMR and monitoring of utilization of
KVP, PrEP and GBV modules in KenyaEMR and give feedback and guidance to service
providers and the technical team.
Identify needs (infrastructure and capacity)
and share with HIS team; to improve EMR utilization.
Data Quality Assurance
Coordinate and participate in USAID Imarisha
Jamii supported routine data quality audits (RDQA) in the county
Monitor implementation of RDQA action plans
Verify data entered in DHIS2 and reporting
tools before entry in DATIM, PPMS and project database. Provide feedback to
SCHRIO/CHRIO on any data quality gaps for correction and update of the DHIS2
Coordinate and participate in data
reconstruction.
Ensure MOH staff use correct documentation in
accordance to Amref Health Africa policy guidelines during implementation and
attendance of USAID Imarisha Jamii supported activities (i.e. list of
participants, reimbursements and claims)
Perform data cleaning and verify the
authenticity and accuracy of the data before reporting to the donor.
Data demand and Information use
In collaboration with facility health
management teams (FHMTs), SCHRIOs and CHRIOs, coordinate and participate in
data/performance review meetings, and data demand and information use forums.
Track implementation of work plan activities
(targets Versus actual) in the Sub County and provide regular feedback to
program teams and CHMTs/SCHMTs
Monitor utilization of eHealth and mHealth
applications in EMR (PSurvey, Ushauri, Nishauri etc).
Collaborative Learning and Adaptation
Participate in USAID Imarisha Jamii supported
assessments, surveys and evaluations
Support in qualitative and quantitative data
collection processes for project led special initiatives, surveys and studies
Performance Monitoring
Populate the project dashboards on monthly
basis and disseminate monthly progress reports to technical staff during month
performance review forums
Monitor correct implementation of USAID Imarisha
Jamii supported activities by both MOH staff and project staff
Regularly update the County health coordinator
on implementation status of project activities
Support health facilities, project staff on
filling of records including regular back up of records
Coordinate tools inventory assessments and
re-distribution of the tools to all supported service delivery points
Ensure that all Imarisha Jamii Databases and
information systems are updated on a timely basis with quality data.
Facilitate monthly facility reporting and
ensure that reports are submitted by 5th for MOH reports and program reports.
Support in ensuring targets available in all
SDP
Ensure regular and timely uploading of data to
the M&E portals and all reporting platforms
Participate in quarterly sub county data review
meetings
Participate in Key and Vulnerable Population
data and performance review meetings.
Identify MER needs at facility and DIC level,
develop and implement a mentorship plan.
Qualifications and Experience
Bachelor’s degree in Health Records Management,
Biostatistics, Information Systems Management, Monitoring and Evaluation,
Social Sciences or related field
At least five years’ work experience in Health
and Management Information Systems (HMIS), monitoring and evaluation of USAID
funded programs.
Experience working with KVP, PrEP, GBV &
VMMC.
Experience and knowledge working with various
HIS platforms to include, KHIS, DATIM, Kenya EMR, CPMIS, UShauri, PPMS and ODK
applications.
Statistical software e.g. SPSS, Excel, EPI
Info, Stata and Ms Access Required
Experience working with multiple stakeholders
and familiarity with USAID and PEPFAR indicators and reporting requirements.
Demonstrated experience in setting up and
managing M&E systems that track performance.
Extensive Knowledge of PEPFAR/USAID reporting
requirements such as DATIM reporting.
Knowledge, Skills and Competencies
Ability to work in a complex project
implementation environment with multiple tasks, short deadlines and intense
pressure to perform
Experienced and proficient in writing reports
for monitoring and reporting on project outcomes and impacts, including
performance monitoring plans for external audiences, and manuscripts for
publication
Demonstrated excellent management skills and
ability to lead and motivate multidisciplinary and multicultural teams.
Ability to take initiative, solve complex
problems, exercise independent judgment.
How To Apply
