Job Purpose Statement
Provision of strategic, high quality, timely and
effective secretariat and corporate governance support to the Group, through
the development and management of systems and processes for corporate
secretariat, governance assurance and monitoring of related practices affecting
the Group.
Key Accountabilities (Duties and Responsibilities)
Financial 10%
Responsible for supporting the achievement of
profitability of the Group through prudent financial management / cost savings
of the set departmental budget via tracking and maintaining expenditure within
the prescribed limits.
Internal business processes 65%
Provision of Company Secretary services,
including planning for and attending delegated meetings, preparation and/or
distribution of requisite papers, recording the minutes and coordinating
activities thereof for the Bank and applicable local subsidiaries.
Maintenance of records of minutes of meetings, preparation of resolutions thereof for implementation, maintenance of statutory registers and administration of statutory filings and returns relating to Board and corporation activities for the achievement of strategic objectives.
Administration of Board and Management
information on matters Governance, including interpretive notes on changes to
laws affecting the Group in support of the governance strategic planning
process;
Preparation of the department’s work plan and
coordination of key governance activities in line with the governance strategy
/ framework.
Drafting and periodic review of governance
policy and procedure documents for recommendation of enhancements vis-à-vis
governance best practices.
Engagement with and coordination of activities
relating to statutory bodies including but not limited to Business Registration
Service, Central Bank of Kenya and Capital Markets Authority.
Review of contractual documentation relating to
the Group businesses for conformity to regulatory governance policies and
standards.
Preparation, indexing and circulation of
assigned Management and/or Board documentation; tracking of deliverables
mandated thereof; and collation of data and information for decision making.
Preparation of statutory Corporate Governance
disclosures requirements.
Provision of interpretive and advisory services
in relation to corporate secretarial and legislative / regulatory requirements
affecting the Group.
Provision of Management Information on emerging
trends and changes in regulatory and governance best practice developments.
Maintenance of the content on the Group
Companies’ websites in relation to governance related corporate disclosures.
Monitoring / tracking compliance with the
continuing obligations under applicable Listing, Disclosure and Transparency
Rules and regulations; and preparation of Securities Exchange disclosures and
governance returns.
Research and best practices insights vis-à-vis
the Group’s governance and stakeholder management practices, including
benchmarking to ensure appropriate mapping for related reviews.
Research and development of relevant
informational content for Staff training to ensure compliance with the
corporate governance requirements applicable to the Group.
Supporting with the coordination of the
statutory Governance and Legal and Compliance audits and internal audit reviews
and facilitating and tracking closure of audit findings as per Management
commitments.
Supporting Management in the development and
coordination of activities for undertaking the Board Evaluation process in line
with regulatory and best practice guidelines.
Effective supervision of direct report(s) and
collaboration with Group functions in furtherance of the Group’s corporate
governance objectives.
Customer 15%
Driving customer satisfaction through adherence
of set SLAs and issuing stakeholders timely feedback.
Promoting a good governance, compliance and
ethical culture within the Group by providing guidance, collaboration and
consultation, and coordination on relevant programs.
Learning and growth 10%
Delivering the set performance objectives and
managing personal and direct report’s learning and development to build
capacity, and devote time to undergo coaching and training opportunities.
NCBA Values
Driven – We are passionate, make bold decisions
and learn from our failures. We seek new challenges and appreciate different
views constantly raising the bar. We explore our full potential.
Open – Our interactions are candid, honest and
transparent. We listen to each other and our clients. We are inclusive
and always respect each other.
Responsive – We put our customer’s interests at
the heart of all that we do. We are proactive, act quickly and resolutely to
deliver results. We keep it simple and seek new ways to improve.
Trusted – As a trusted partner we do what is
morally right always. We keep our word. We are accountable and believe in each
other.
Ideal Job Specifications
Academic:
An undergraduate degree or its equivalent in a
Business-related field or Law.
Professional:
Company Secretary Certification by the
Institute of Certified Secretaries of Kenya (CPS-K) in good standing.
Certification as an Accredited Governance Auditor will be an added advantage.
Corporate Secretarial and/or Governance
practice in a public company listed on the Nairobi Securities Exchange will be
an added advantage.
Desired work experience:
Minimum of 7 years of relevant professional
experience in Governance or Regulatory practices in an active environment.
Practical experience working with board and/or
board committees will be an added advantage.
Ideal Job competencies
Technical Competencies
Technical skills to effectively perform and/or
guide on implementation of Governance related activities/tasks in a manner that
consistently achieves high quality standards;
Knowledge and experience in modern governance
practices to initiate and implement tactical changes to support business
performance;
Knowledge and ability to effectively interpret
and apply relevant laws and regulations to internal policies, guidelines,
processes and procedures; and to consistently adapt to, and embed, required
governance standards; and
Competence in the use of standard software such
as Word, Excel and PowerPoint and proficiency in their use for business
purposes.
Behavioural Competencies
Performance Management drive towards optimising
personal and unit productivity;
Management and collaborative acumen to nurture
and sustain stakeholders’ commitment to good governance practices; and to
manage required changes;
Good interpersonal, communication,
organisational and analytical skills to effectively relate with stakeholders in
achieving meaningful impact;
Commitment to knowledge sharing and personal
development, thus enabling self and team empowerment and development of open
communication lines, teamwork and trust needed to support performance and a
superior customer experience-oriented culture.
High level of maturity, confidentiality,
empathy and astuteness in handling information and engaging with colleagues and
other stakeholders.
How To Apply
