Job Title: Human Resource Officer
Hiring Organization: Kenya Institute of Management
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Education
Job Type: Full Time
Salary: KES
Date Posted: 06/03/2024
The Kenya
Institute of Management (KIM) is the hub of management and leadership
excellence providing the highest quality professional and institutional
development programs for greater growth and expanded opportunities. Our mission
is to steer and champion excellence, integrity and competitiveness in
individuals and organizations. The Institute hereby seeks to recruit
results-oriented and self-driven experienced professional to join our team for
the position below:
Human Resource Officer
The position will be responsible for coordinating overall administration of the
department which a conducive working environment, data management, leave
management and general cleanliness of the office.
Key Responsibilities Of The Job
Data
management and profiling by entering and updating employment and status-change
data including appointments, probation, promotions, transfers, separations,
confirmation dates, end of contracts and staffing changes for all the months
and preparation of related periodic reports.
Preparation
of monthly payroll and ensure that all statutory deductions reports are
forwarded to finance department for payment by the 5 th of every month.
Manage
all types of leave i.e. study, annual, paternity, and compassionate for the
entire institution including the branches, leave schedules and leave
administration for all staff.
Provide
general clerical and administrative support to the Human Resources Division;
compose and type letters, memoranda, and other correspondence related to
assigned human resources programs and activities;
prepare a
variety of reports including technical reports and status reports pertaining to
human resource management program.
Assist in
ensuring that all staff have up to date Job Descriptions and their files are
neat and tidy, up to date and properly kept in safe custody.
Perform a
variety of general office support duties; make copies; maintain calendar of
activities, meetings, and various events for assigned staff; process mail
including receiving, sorting, time-stamping, logging, and distributing incoming
and outgoing correspondence and packages and order office supplies.
Assist in
analyzing staff needs and performance reports include appraisal, training needs
analysis and
general
performance of employee including PIP.
Follow up
with medical providers for KIM employees ensure they are covered and issue them
with medical cards.
Process
staff badges for all employees including new employees.
Assist in
the development, communication and enforcement of the Institute’s policies,
procedures and code of ethics to govern staff and stakeholders on ethical
practices of the Institute.
Key
Skills and Competencies
Accuracy
of HR records
Effective
administration of HR Registry -database/HRIS
Compliance
with HR Policies
Skills
Audit
Payroll
Records
Management
Knowledge
of Enterprise Resource Planning
Computer
literacy
Knowledge
and Experience Required
Two (2)
years’ of relevant experience
Bachelor’s
degree in Human Resource from a recognised institution
Member of
IHRM.