Job Title: Finance Director
Hiring Organization: inSupply Health
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Healthcare
Job Type: Full Time
Salary: KES
Date Posted: 06/05/2024
Description:
inSupply Health is an East African health advisory firm that designs people-centered, scalable, sustainable supply chain solutions. We focus on optimizing data visibility and use, workforce development, and continuous performance improvement. inSupply operates as a social enterprise, aiming for business sustainability while achieving our social mission. We aim to transition short term supply chain fixes into sustainable solutions that transcend specific projects or funding streams. Our work focuses on democratizing access to quality, affordable, contextualized supply chain learning and innovations so local and regional supply chain actors can improve the performance and efficiency of their supply chains and health systems towards better health outcomes.
inSupply
Health is headquartered in Nairobi, with an office in Dar es Salaam and is
affiliated with JSI Research & Training Institute, Inc. (JSI). Our team of
dynamic local consultants works closely with public and private sector clients
to design optimized, responsive and resilient supply chain systems that deliver
essential health products such as antimalarial and HIV medications, vaccines
and contraceptives in complex settings. We pioneer innovative approaches by
taking proven methodologies from the commercial sector to adapt them for the
context, but also co-create solutions with our clients so they can own,
implement and continuously improve their systems independently in the long
term.
Overview:
The
Director of Finance will lead financial management for inSupply and provide
overall direction, vision and organizational responsibilities for all finance
functions. S/he will oversee and lead the functions of award management,
budgeting, finance and accounting, grant and contract management and
compliance. This position will work closely with the Operations Director, CEO,
and senior management team, as well as close coordination with program
management, NBD, and HR, for organization-wide planning and decision-making,
contributing to inSupply’s business strategy and plan . S/he will also be
directly responsible for ensuring inSupply’s financial health through the
oversight of inSupply’s financing, preparation of financial statements,
management of annual corporate budgeting, risk and compliance adherence,
determination of organizational indirect cost rates, and cash flow management.
S/he will continually liaise, discuss and seek inputs from senior management
and CEO on strategic matters related to finance & operations.
S/he will
provide strategic leadership and guidance by ensuring that the financial
functions are managed in an efficient and effective manner, compliant with
inSupply and donor policies; local laws and regulations in East Africa and
other countries in which inSupply operates. The candidate will be responsible
for shaping the policies, procedures and systems of inSupply, that would be in
compliance with local laws and donor requirements. S/he will develop and
monitor systems to ensure the continued ability to respond to growth of
inSupply with a focus on project planning and financial management, risk and
compliance, and in close collaboration with the operations team on Information
Technology (IT), procurement and general administration. S/he will maintain
Internal Control Systems and ensure compliance with the inSupply policies and
procedures and related legal norms.
Our ideal
candidate is above reproach in integrity and ethics, is self-driven and
self-managing, a critical thinker, detail-oriented yet strategic, and outcome
oriented, while ensuring rigorous attention to policy and process. S/he has a
track record in management and leadership, is team oriented, has experience in
mentoring and building capacity of junior staff and partners, and has
experience negotiating and advocating with stakeholders to solve complex
challenges. S/he is entrepreneurial, curious, attuned to private sector trends,
and is agile and believes in continuous learning and in growing professionally
and personally. The candidate is excited to join the management team in
actively shaping inSupply’s growth and evolution as an organization. All staff
at inSupply work across or support a variety of subject matter domain areas and
projects; the candidate must have demonstrated experience with supporting a
variety of projects and teams effectively and must be comfortable with the
unpredictability that is characteristic of organizations in their startup
years.
Responsibilities:
Specific
responsibilities include, but are not limited to:
Strategic
Finance responsibilities:
Develop,
implement and ensure compliance with financial strategies, policies, and
procedures for long-term financial sustainability of the organization
Actively
oversee the financial health of inSupply across all offices, continuously
monitoring and projecting inSupply’s financial performance, risk analysis,
revenue projections and cash flow.
Lead,
guide, train, motivate and empower the Finance & Accounting and Grants
Management team.
Ensure
financial legal and statutory compliance.
Lead the
annual inSupply budget planning process and revenue forecasting and support
determination and management of the Indirect Costs rate to ensure cost recovery
Continuously
advice inSupply management on finance strategy, policy and relevant
developments, ensuring appropriate relevant and timely updates as required
In
collaboration with senior management and Operations Director, establish and
ensure compliance with finance and operations policies and processes consistent
with best practices in the industry.
Ensure
that financial systems and policies are consistent with tax legislation and
statutory obligations in all countries that inSupply operates.
Establish
and ensure inSupply’s financial and contractual policies are enforced. Be
responsible for all fraud prevention and management at inSupply.
Ensure
that the statutory external audits and donor audits are managed effectively and
required corrective action is taken to strengthen the systems.
Develop
and update MOUs on cost allocations of shared costs across projects.
Develop
and implement systems, tools and processes to ensure internal & external
risk is mitigated effectively to meet necessary compliances.
Ensure
monitoring of overall costs and implement cost rationalization measures as per
organizational need.
Coordinate
and collaborate with Director Operations to monitor systems to ensure continued
ability to respond to growth with a focus on project planning and financial
management, risk and compliance, Information Technology (IT), procurement and
general administration.
Be up to
date with the changing external developments in financial management, tax
regulations and other leading practices in similar organizations which directly
or indirectly impact inSupply business.
Grants/Award
Management:
Lead the
preparation and negotiation of funding agreements with donors on behalf of the
organization.
Ensure
development & monitoring of project budgets to meet the needs of the
organization, based on strategic and operational plans.
Oversee
the financial aspects of sub awards including: the selection process, the
completion of sub award agreements, the training and mentoring of sub awardees
on financial requirements and reporting and approve their financial reports.
Ensure
all donor compliance and reporting
In
coordination with Senior Management, review and approve all new business
initiatives in terms of budgeting and cost estimations, identify risks, confirm
financial viability and full cost recovery of each proposal to the
organization.
Ensure
smooth project operations in compliance with all applicable policies,
procedures, rules and regulations of each donor.
Finance
& Accounting:
Ensure
timely and accurate production of regular management accounts, financial and
cash flow forecasts, statutory annual accounts and reports, balance sheets,
etc.
Develop
& implement effective financial management, control and monitoring systems
across all projects in , including systems focused on organizational
performance.
Ensure an
efficient, effective and compliant accounting and finance function of inSupply
including payments, payroll, etc. up to finalization of the annual balance
sheet.
Ensuring
all statutory compliances, adequate cash flows and other financial requirements
Approve
payroll and benefits allocation prior to payment.
Required
Qualifications and Experience:
Holds a
degree in business management, economics or accounting or similar
qualifications from a recognised university.
A
qualified account who is duly registered with the relevant professional
institute e.g. ICPAK or ACCA.
Minimum
10-12 years’ post qualification progressive experience in financial management.
Minimum 3
years’ experience in a senior leadership role in the social development sector
with multi-donor projects including foundations and US Government.
Experience
working in both an audit environment and with project based implementation
highly desired.
Strong
financial acumen and proven experience managing budgets above $10 million or
more
Strong
managerial, organizational and problem-solving skills, as well as professional
maturity
Technical
expertise in all aspects of operations, including accounting, financial
management, statutory compliances, Tax Laws, risk management and regulations
etc.
Strong
experience managing finance and contractual requirements of new business
development
Excellent
analytical skills and attention to detail, with the ability to interpret
complex financial data and provide actionable insights
Excellent
interpersonal and communications skills, with the ability to effectively engage
with internal and external stakeholders at all levels
Strong
leadership abilities with a track record of building and motivating
high-performing teams
Demonstrated
knowledge and experience working with East African government agencies on
issues of registration, corporate compliances, statutory requirements, audit,
and tax laws.
Relevant
computer skills related to the job profile, including advanced proficiency in
financial software, Microsoft Dynamics, MS Office, and other relevant
accounting software.