Finance and Administration Officer Job in Kenya

Position Summary:

Reporting to the Programme Manager, the Finance and Administration Officer will oversee administrative, financial accountability, and human resource management functions at Women 4 Cancer. This role involves administering program implementation and serving as the key liaison for finance-related matters with strategic partners. This position also has a dotted-line reporting to the Board on Finance and Administration.

Key Responsibilities:

Ensure compliance with organizational policies, procedures, and agreements with strategic partners.

Support organizational budget preparation and expenditure monitoring.

Manage grants, including donor budgets, reports, and adherence to donor rules.

Monitor budget utilization and ensure alignment with project plans.

Create reporting and compliance systems, prepare budget revisions, and manage project financials from inception to closure.

Prepare payments, maintain accounting records, and ensure adherence to procedures.

Post expenses to QuickBooks and maintain proper documentation.

Manage payroll, statutory deductions, and remit to relevant authorities.

Prepare monthly management reports for the executive board.

Conduct bank reconciliations and manage accounts receivable.

Support financial statement preparation for audits and present financials to the board.

Update and maintain the asset register.

Provide advanced administrative support, including meeting arrangements, procurement, and travel arrangements.

Oversee human resource administration, including personnel file maintenance, recruitment support, and insurance policy management.


Minimum of 5 years of experience providing administrative support in project-related or donor-funded organizations.

Minimum CPA(K); a bachelor’s degree is an added advantage.

Experience in procurement and grants management.

Financial management experience with donor-funded grant programs.

Proficiency in QuickBooks multi-currency accounting software.

Advanced Excel skills, including complex formulas.

Excellent oral and written English skills.

Strong planning, organization skills, and attention to detail

How To Apply

If you are interested, please send your application to The application include:

Detailed Curriculum Vitae/Profile

Current and Proposed Salary

Any other supporting information relevant to the job description

Application Deadline: 7th June 2024