Role Objective
An Event Coordinator is responsible for organizing
corporate or private events for companies or individuals.
An event coordinator creates, designs events based on
a client’s wants and must be able to conceptualize an event from start to
finish and bring that vision to fruition. This role will have an extraordinary
ability to foresee risks and anticipate needs ultimately ensuring that each
event is flawlessly executed.
Core Duties and Responsibilities
Organizing and managing every aspect of an event.
Oversaw event logistics, including guest
registration, seating arrangements, and audio-visual equipment setup
Addressed and resolved any event-related issues or
emergencies promptly
Conducted post-event evaluations to assess the
success of the event and gather feedback for improvement
Led event marketing efforts, including social media promotion, email campaigns, and ticket sales
Maintaining partnerships with vendors and overseeing
the set-up, execution and closure of events.
Managing and budgeting set budgets.
Attending and monitoring activities to ensure client
satisfaction.
Reviewing quotation and approving payments
Identifying clients’ requirements and expectations
for each event.
Conceptualizing and implementing event concepts and
themes.
Preparing event budgets, quotations and processing
invoices.
Coordinating all logistical elements of the event.
Managing set-up, tear-down, and clean-up operations.
Anticipating attendee needs and making preparations
against potential risks.
Developing post-event reports on the effectiveness of
each event.
Coordinated and executed a range of events, including
corporate meetings, weddings, conferences, and special occasions.
Liaised with clients to understand their event
objectives, preferences, and budget
Sourced and negotiated with vendors, such as
caterers, venues, entertainers, and decorators.
Created detailed event proposals and timelines to
ensure all elements are aligned with client expectations.
Managed event budgets, ensuring cost-effectiveness
and client satisfaction.
Any other duties allocated.
Job Specifications and Qualifications
Bachelors Degree in Event Management, Hospitality,
Communication, Business Management, or related field.
At least 3 years experience with a track record of
successful events.
Certifications in event planning or related fields.
Key Competencies
Highly organizational and multitasking abilities.
Expert time management skills.
Impeccable attention to detail.
Being a motivated self-starter.
Creative thinking and problem solving.
Financial savvy, with the ability to adhere to plan
budgets.
Strong communication and interpersonal skills.
Ability to work under pressure.
Impeccable attention to detail.
Strong customer service skills.
Leadership and teamwork abilities.
How To Apply
If you are interested in the position and meet the
above requirements, kindly send your CV to careers@emergeegressconsulting.com on
or before 18 June 2024, indicating the position applied for in the
subject line.
