Job Title: Assistant Procurement Officer
Hiring Organization: Frontier Counties Development Council (FCDC)
Location – Locality: Nairobi
Location – Region: Kenya
Industry:
Job Type: Full Time
Salary: KES
Date Posted: 06/08/2024
About
Frontier Counties Development Council (FCDC)
The
Frontier Counties Development Council (FCDC) is a regional economic bloc
composed of the County Governments of Lamu, Tana River, Garissa, Wajir,
Mandera, Marsabit, Isiolo, Turkana, Samburu, and West Pokot in the aftermath of
devolution. The Council promotes cooperation, coordination, and information
sharing between Counties to strengthen devolution, enhance socioeconomic
development, and promote peaceful coexistence among its members.
About RANGE Program
A
consortium led by Mercy Corps, including the FCDC and the Faculty of
Geo-Information Science and Earth Observation (ITC) of the University of
Twente, is implementing the Resilient Approaches In Natural Rangeland
Ecosystems (RANGE) Program. The program will run from January 1, 2024, to
December 31, 2028 (5 years). The program will be implemented in the counties of
Samburu, Marsabit, and Isiolo.
The
outcomes of the Project are:
Outcome
1: Improved rangeland management repairs ecosystem health and increases food,
nutrition and water security.
Outcome
2: Sustainable livestock and alternative livelihood production and
competitiveness of markets strengthened within an improved policy environment.
Outcome
3: Improved linkages among and between communities and government structures to
support collaboration on economic, environmental, and social issues promote
stability and sustained development.
Outcome
4: Strengthened Research and evidence-based programming contribute to impactful
project implementation, effective coordination, early warning and early action,
innovation and learning for resilient ASAL communities.
FCDC Role
of the Consortium
FCDC is responsible for implementing Outcome 3: “Improved linkages among and
between communities and government structures to support collaboration on
economic, environmental, and social issues promoting stability and sustained
development.”. The outputs are as follows:
Output
3.1: Improved government accountability and service provision through inclusive
participatory planning.
Output
3.2: Facilitated conflict resolution and peacebuilding frameworks that promote
communal and/or regional collaboration on conflict prevention and response.
Output
3.3: Supported and/or developed platforms for government-to-government
engagement enabling collaboration on critical economic, environmental, and
social issues.
Output
3.4: Influenced policies, legislation, and budget allocations at the national
and county levels through evidence generated by the project and community
priorities
Output
3.5: Supported private sector engagement and Public-Private Partnerships
encouraging private sector investments in ASAL counties.
Scope
of Work
The
Assistant Procurement Officer will support the FCDC finance and admin manager
in the following tasks and activities:
Procurement
Planning
Assist in
developing and maintaining the program’s procurement plan.
Help
identify the procurement needs in collaboration with program staff and
stakeholders.
Ensure
that procurement activities are aligned with the program’s goals and timelines.
Procurement
Process
Assist in
preparing and issuing requests for quotations (RFQs), requests for proposals
(RFPs), and invitations to bid.
Support
the evaluation of bids and proposals, ensuring compliance with procurement
policies.
Help
prepare purchase orders and contracts for the acquisition of goods and
services.
Supplier
Management
Assist in
identifying and evaluating potential suppliers and vendors.
Maintain
a database of approved suppliers and vendors.
Support
the management of supplier relationships to ensure the quality and reliability
of goods and services.
Documentation
and Compliance
Ensure
that all procurement documentation is complete, accurate, and properly filed.
Support
the maintenance of procurement records for auditing and reporting purposes.
Assist in
ensuring compliance with organizational and donor procurement policies and
procedures.
Logistics
and Coordination
Coordinate
the delivery and distribution of goods and services to program sites.
Assist in
managing inventory and tracking the movement of goods.
Support
the resolution of any issues related to procurement and logistics.
Key
Deliverables
Updated
procurement plans and schedules.
Accurate
and complete procurement documentation and records.
Timely
and efficient procurement of goods and services.
Effective
supplier and vendor management.
Compliance
with procurement policies and procedures.
Education
Degree: A
bachelor’s degree in supply chain management, logistics, procurement, or a
related field
Skills
Organizational
Skills: Ability to manage multiple tasks, prioritize effectively, and ensure
timely procurement processes.
Communication
Skills: Strong verbal and written communication skills
Analytical
Skills: Ability to analyze market trends, pricing, and supplier performance to
make informed procurement decisions.
Technical
Skills: Proficiency in procurement software and tools and general office
software (e.g., Microsoft Office).
Attention
to Detail: Ensuring accuracy in purchase orders, contracts, and documentation.
Negotiation
Skills: Ability to negotiate favorable terms and prices with suppliers.
Work
Experience:
At least
3 years of previous experience in procurement, purchasing, or a related role is
required.
Industry-Specific Experience: Experience in the food security sector can be
advantageous.
Certifications
(added advantage)
Procurement
Certifications: Certifications such as Certified Professional in Supply
Management (CPSM), Certified Purchasing Professional (CPP),
Supply
Chain Certifications: Certified Supply Chain Professional (CSCP) or Certified
in Production and Inventory Management (CPIM) can also be beneficial.
Technical
Knowledge
Procurement
Processes: Understanding procurement processes, sourcing strategies, and
supplier management.
Contract
Management: Knowledge of contract terms, conditions, and negotiation
strategies.
Compliance
and Ethics: Awareness of procurement regulations, ethical standards, and
compliance requirements.
Personal
Attributes
Problem-Solving:
Ability to identify issues and develop solutions to procurement challenges.
Interpersonal
Skills: Ability to work collaboratively with suppliers, internal teams, and
stakeholders.
Adaptability:
Flexibility to handle changing priorities and work in a fast-paced environment.
Teamwork:
Ability to support senior procurement officers and work effectively within a
team.
Duration
and Timeline
The
Assistant Procurement Officer position is a full-time role from July 1, 2024,
to December 31, 2028.
Reporting
The
Assistant Procurement Officer will report to the Programme Manager and the FCDC
finance and admin manager
How To
Apply
Apply by sending your cover
letter and CV addressed to the Finance and Administration Manager, FCDC, on
email address info@fcdc.or.ke. Your cover letter must indicate your
current Gross Salary and expected salary range. The closing date is 14th June
2024. Clearly indicate the position title Assistant Procurement Officer in the
subject line of your email message.
