The Assistant Procurement Officer will support the FCDC finance and admin manager in the following tasks and activities:
Key Duties and Responsibilities
Procurement Planning
Assist in developing and maintaining the program’s
procurement plan.
Help identify the procurement needs in collaboration
with program staff and stakeholders.
Ensure that procurement activities are aligned with
the program’s goals and timelines.
Procurement Process
Assist in preparing and issuing requests for
quotations (RFQs), requests for proposals (RFPs), and invitations to bid.
Support the evaluation of bids and proposals,
ensuring compliance with procurement policies.
Help prepare purchase orders and contracts for the
acquisition of goods and services.
Supplier Management
Assist in identifying and evaluating potential
suppliers and vendors.
Maintain a database of approved suppliers and
vendors.
Support the management of supplier relationships to
ensure the quality and reliability of goods and services.
Documentation and Compliance
Ensure that all procurement documentation is
complete, accurate, and properly filed.
Support the maintenance of procurement records for
auditing and reporting purposes.
Assist in ensuring compliance with organizational and
donor procurement policies and procedures.
Logistics and Coordination
Coordinate the delivery and distribution of goods and
services to program sites.
Assist in managing inventory and tracking the
movement of goods.
Support the resolution of any issues related to
procurement and logistics.
Key Deliverables
Updated procurement plans and schedules.
Accurate and complete procurement documentation and
records.
Timely and efficient procurement of goods and
services.
Effective supplier and vendor management.
Compliance with procurement policies and procedures.
Qualifications and Experience
Education
Degree: A bachelor’s degree in supply chain
management, logistics, procurement, or a related field
Skills
Organizational Skills: Ability to manage
multiple tasks, prioritize effectively, and ensure timely procurement
processes.
Communication Skills: Strong verbal and written
communication skills
Analytical Skills: Ability to analyze market
trends, pricing, and supplier performance to make informed procurement
decisions.
Technical Skills: Proficiency in procurement
software and tools and general office software (e.g., Microsoft Office).
Attention to Detail: Ensuring accuracy in
purchase orders, contracts, and documentation.
Negotiation Skills: Ability to negotiate
favorable terms and prices with suppliers.
Experience
Work Experience:
At least 3 years of previous experience in
procurement, purchasing, or a related role is required.
Industry-Specific Experience: Experience
in the food security sector can be advantageous.
Certifications (added advantage)
Procurement Certifications: Certifications such
as Certified Professional in Supply Management (CPSM), Certified Purchasing
Professional (CPP),
Supply Chain Certifications: Certified Supply
Chain Professional (CSCP) or Certified in Production and Inventory Management
(CPIM) can also be beneficial.
Technical Knowledge
Procurement Processes: Understanding procurement
processes, sourcing strategies, and supplier management.
Contract Management: Knowledge of contract
terms, conditions, and negotiation strategies.
Compliance and Ethics: Awareness of procurement
regulations, ethical standards, and compliance requirements.
Personal Attributes
Problem-Solving: Ability to identify issues and
develop solutions to procurement challenges.
Interpersonal Skills: Ability to work
collaboratively with suppliers, internal teams, and stakeholders.
Adaptability: Flexibility to handle changing
priorities and work in a fast-paced environment.
Teamwork: Ability to support senior procurement
officers and work effectively within a team.
How To Apply
Apply by sending your cover letter and CV addressed
to the Finance and Administration Manager, FCDC, on email address info@fcdc.or.ke.
Your cover letter must indicate your current Gross Salary and expected salary
range. The closing date is 14th June 2024.
Clearly indicate the position title: ‘Assistant
Procurement Officer‘ in the subject line of your email message.
