Job Ref. No: JLIL 229
Role Purpose
The role holder will be responsible for ensuring the
organization adheres to data protection regulations and tax compliance
requirements. The role involves developing and implementing policies and
procedures to safeguard personal data, ensure compliance with tax laws, manage
related risks, and provide guidance to internal teams on best practices.
Main Responsibilities
Strategy
Collaborate with senior management and other
key stakeholders to implement the strategic direction for Data Protection
Function with Jubilee Life Insurance Limited. This involves analyzing market
trends, assessing industry dynamics, and identifying opportunities for
improvement and growth.
Policy Development: Develop and implement
comprehensive data protection and tax compliance policies in line with local
and international regulations. Regularly review and update policies to reflect
changes in legislation and industry best practices.
Risk Management: Identify and assess data protection and tax compliance risks. Develop strategies to mitigate identified risks and ensure the organization’s continued compliance.
Awareness and Training: Design and conduct
training programs for employees on data protection and tax compliance policies
and procedures. Foster a culture of compliance within the organization by
raising awareness of relevant regulations and best practices.
Data Protection
Establishing the Data Protection Act
Governance, regulatory framework and implementation plan which shall include
development of the various required statements and policies.
Guiding the various departments, and all
support functions on implementation of Data Protection Act 2019 requirements
and supporting them to ensure compliance with the Act.
Regularly training of all internal stakeholders
involved in data collection/processing, updating the training as well as
conducting specific trainings for specific processing requirements.
Conducting audits to ensure compliance,
accountability and address potential issues proactively.
Serving as the Data Protection Officer and
point of contact between the Companies, the Data Commissioner and other
Regulatory Authorities and co-operating with them during inspections by
answering any complaints or queries raised with regards to Data Protection.
Monitoring performance and adherence to the
requirements of the regulation while providing advice on the data protection
impact assessment.
Creating and maintaining a register on
comprehensive records of all data processing activities conducted by the
company, including the purposes of all processing activities, which must be
made public on request.
Interfacing with data controllers, data
processors and data subjects to inform them about the use of data, the data
protection rights, obligations, responsibilities, measures the companies and
support functions have put in place to protect personal and/or sensitive
information and raise awareness on all of the above.
Advising and recommending to the
institutions/support functions and their employees on the interpretation and/or
application of the Data Protection Act or any other written law on data
privacy.
Handling queries or complaints internally or
externally regarding data confidentiality and use.
Providing status updates to the Manager –
Compliance & MLRO, Senior and Middle Management on a regular basis (at
least monthly) and drawing immediate attention to any failure to comply with
the applicable data protection requirements.
Data Protection Regulations: Developing
together with the business and support functions, carrying out impact
assessments, data protection policies, guidelines, and processes to ensure that
compliance is consistent and in line with the Data Protection Act.
Creating an Information Base: Guide and support
on the creation of an information base on Data Protection and any other
elements which may be helpful to the controllers and the staff of the
organization.
Relationship Building: Build a stable
professional relationship with data controllers providing advice where
necessary and investing time and efforts in showing the benefits of data
protection compliance.
Support the business in preparation of digital
and other privacy statements as may be required for the institutions and
supporting functions and ensure processes are put in place for the
institutions/support functions to collect consents from the relevant data
subjects and partners, have relevant privacy statements provided on all company
forms and/or literature, websites and other communication or data collection
mediums.
Preparing an annual work program at the
beginning of each year for the upcoming year for the sign off by the
institution.
Networking with other Data Protection Officers
to share information and keep up with information and emerging trends around
data protection as well as following up on change in laws and make
recommendations on changes required.
Tax Compliance
Tax Compliance Management. Ensure timely and
accurate preparation and filing of all tax returns, including corporate income
tax, VAT, withholding tax, and other relevant taxes. Coordinate with external
tax advisors and auditors to ensure accurate tax reporting and compliance.
Tax Accounting. Oversee the maintenance of
tax-related accounts and records. Ensure proper accounting for taxes in
financial statements, including tax provisions and deferred tax calculations.
Tax Audits and Disputes. Manage tax audits and
inquiries from tax authorities. Prepare and provide necessary documentation and
responses to resolve tax disputes effectively.
Tax Reporting. Prepare regular tax reports for
internal stakeholders and regulatory bodies. Monitor tax-related key
performance indicators (KPIs) and report on tax compliance status.
Corporate Governance
Regulatory Compliance. Ensure the organization
complies with all relevant data protection and tax laws. Stay updated on
changes in legislation and update policies and procedures accordingly.
Internal Controls. Develop and maintain robust
internal controls to ensure compliance with data protection and tax
regulations. Conduct regular audits and assessments to identify and address
compliance gaps.
Incident Management. Develop and maintain
incident response plans for data breaches and tax compliance issues.
Ensure incidents are managed effectively and reported
to the relevant authorities as required.
Leadership & Culture
Fostering a corporate culture that promotes
ethical practices and good corporate citizenship while maintaining a conducive
work environment.
Collaborate with cross-functional teams to
develop initiatives that promote a positive and inclusive company culture.
To provide the much-needed transformational
leadership to meet and surpass the expectations of stakeholders.
Set performance targets and objectives, monitor
progress, and ensure timely completion of activities.
Conduct regular team meetings and training
sessions to enhance skills and knowledge.
Key Competencies
In-depth knowledge of life insurance regulations and
industry practices.
Strong understanding of AML, KYC integrity, and Data
Privacy requirements.
Proactive approach to staying updated on regulatory
developments.
Attention to Detail. High level of accuracy in
managing data and tax-related documentation.
Analytical Skills. Strong analytical skills to
identify and mitigate compliance risks.
Communication Skills. Excellent verbal and written
communication skills to convey complex regulations clearly.
Problem-Solving. Ability to address compliance issues
promptly and effectively.
Leadership. Strong leadership skills to guide and
influence organizational compliance culture.
Academic Background & Relevant Qualifications
Bachelor’s degree in Law, Finance, Business
Administration, or a related field.
Professional certification in data protection (e.g.,
CIPP, CIPM) or tax (e.g., CPA, CTA) is highly desirable.
Minimum of 5 years of experience in data protection
and tax compliance within the financial services or insurance industry.
In-depth knowledge of life insurance industry.
Proven track record in developing and implementing
compliance programs.
Experience in managing compliance audits and
investigations.
How To Apply
f you are qualified and seeking an exciting new
challenge, please apply via Recruitment@jubileekenya.com quoting the Job Reference Number and Position