Job Title: Project Officer
Hiring Organization: Amref
Kenya
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full
Time
Salary: KES
Date Posted: 05/06/2024
Under the
leadership and guidance of the Project Manager, the primary duty of the Project
Officer will be to provide on-the-ground administrative and technical support
for the planning, implementation and monitoring of the project activities, as
well as reporting (quarterly, biannually and annually) and collaborating with
stakeholders and project beneficiaries to ensure effective and timely
implementation. This is a field-based assignment.
The
Project Officer will facilitate partnership and relationship building with
other Amref projects as well as create and maintain relationships with local
authorities, relevant county and national government departments and other key
stakeholders. The purpose of this position is to mobilize and engage with
community structures and stakeholders by integrating Sexual Reproductive Health
and Rights (SRHR), Community-led Alternative Rights of Passage (CL-ARP) and
drought resilient Water Sanitation and Hygiene (WASH) interventions for
achievement of project goal and outcomes.
Duties And Responsibilities
Project
coordination & implementation
- Provide
overall coordination and oversight of Amref Health Africa’s – ARPWASH 111
Project at the county.
- Co-ordinate
and participate in developing of project design, comprehensive work plans,
budgets, tasks and implementation of project activities in the county.
- Coordinate
the implementation of ARPWASH 111 activities in Kajiado county by working
in coordination with the relevant county and national government
ministries/department, and stakeholders to ensure high-quality project
implementation. This will include the
- County
and National Department of Gender and Social Services, Gender Technical
Working Group, Ministry of Education, County Department of Public Health
(Public Health and Sanitation), County Department of Water and Irrigation,
Anti-FGM Board, National Administration Officials (NGAOs), Youth Anti-FGM
Network, relevant networks/alliances/movements, relevant community
structures, religious leaders, community leaders, policy makers and
activists.
- Participate
in preparation of annual work plans and progress monthly, quarterly and
annual reports relating to the project reports as per donor and
organizational requirements.
- Provide
operational assistance to the project team to ensure smooth continuity of
project activities, and keep inventory of materials
- Work
with Project Team to develop detailed meeting/events concept notes,
agendas, materials for events and identifying speakers and opportunities
for media coverage.
- Coordinate
planning and logistics for events with particular focus on donor visits
and CL-ARP
- Capacity
strengthen (training, technical advice, mentorship and learning-by-doing)
of Community Advisory Teams, Children Advisory Councils, Community Health
Assistants, Community Health Promoters, Community Champions, School Health
Club Patrons and other change agents to own and lead the process of change
for meaningful and sustainable transformation.
- Administrative
& Financial management
Facilitate
timely procurement of goods and services for the project
Support project implementation by taking activity advance, travel imprests and
ensuring implementation as per the budget
Support project work plan implementation for a healthy financial standing with
acceptable financial performance and burn rate
Ensure timely surrender of field activity advances and compliance to financial
SOPs and protocols
Communications
and Visibility
- Attend
events on behalf of ARPWASH 111 and Amref Health Africa to promote the
brand’s vision, values and approach as appropriate.
- Seek
opportunities to represent and promote the Project in meetings with the
press, public events and government meetings in line with pre-agreed work
plans.
- Document
and disseminate best practices and lessons learnt locally and
internationally to influence policy and action.
- Identify
evidence and stories of social change, and work with Communications for
documentation and amplification
Monitoring,
reporting and Evaluation
- Support
project M&E activities including report writing and uploading
programme data on AIMs
- Assist
in preparation and tracking of quarterly and annual budgets, and work
plans
- Write
project reports (monthly, quarterly, biannually and annually) as required
by the donor and the organization
- Upload
project data in AIMS on a monthly basis as required
- Provide
day-to-day program updates and status reports as needed
- Support
in the preparation of work plans, budgets, M&E plans and performance
frameworks for the project
- Participate
in meetings to discuss data, share learning and for adaptive management
Networking,
Collaboration and Resource Leveraging
- Participate
in relevant county –level technical working groups and platforms ensuring
that participation generates value for Amref Health Africa
- Identify
possible partners to support the establishment and development of
partnerships across different stakeholders including media, local funders,
INGOs to leverage resources for ARPWASH interventions
Programme
Growth
- Participate
in development of GBV, WASH and Child Protection Resource Mobilization and
Fundraising Efforts
Other
- Undertake
other relevant duties which might not be included in JD but are strategic
for the Project and Amref Health Africa
Education
and Professional Qualifications
- The
ideal candidate should have a first degree in Social sciences, Public
Health or related field.
- Demonstrated
expertise in the design and development of capacity enhancing programmes.
- In
depth knowledge of capacity development approaches and methodologies
- Knowledge
in Sexual Reproductive Health and Rights (SRHR), Ending Gender Based
Violence (GBV), Gender Equality & Women Empowerment, Water Sanitation
and Health (WASH), adult learning methodologies and leveraging technology
for learning.
Required
Experience
- At
least three (3) years relevant work experience in a busy donor funded
program with focus on health programming preferably coordination of
community-level integration interventions such as SRHR, GBV
- (FGM/C
and Child Marriage), and WASH.
- Hands
on experience in project coordination monitoring, reporting and
documentation.
- Understanding
of behaviour change or social change communications
- Demonstrated
experience and knowledge in enhancing community-led and community-driven
interventions for meaningful and sustainable community transformation
- Hands
on experience in project development, proposal writing and grant
management.
Knowledge,
Skills and Competencies
- High
attention to detail and strong organisational skills
- Experience
of meeting and events planning and management
- Good
interpersonal skills
- Excellent
verbal and written communication skills
- ICT
proficient
- Understanding
of monitoring and evaluation, data collection and reporting
- Ability
to effectively manage workloads
- Capacity
building skills
- Ability
to work under minimal supervision
- Facilitation
& Presentation Skills
- Commitment,
Flexibility and ability to multi-task under pressure
- Self-confidence
- A
team player
- Integrity
- Tactical
and strategic abilities