Project Assistant Job in Kenya

Job Title: Project Assistant

Hiring Organization: Transparency International
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Non Profit
Job Type: Full Time
Salary: KES
Date Posted: 05/20/2024

About TI-Kenya

Transparency International Kenya (TI-Kenya) is a not-for-profit organisation that exists to contribute to a transparent and corruption-free society. TI-Kenya is one of the autonomous chapters of the global Transparency International movement that is bound by a common vision of a corruption-free world. TI-Kenya has established Regional Offices in Kisumu, Eldoret, Mombasa and Nairobi to enhance its presence and impact in these regions. The Regional Offices incorporate the Advocacy and Legal Advice Centres (ALACs) established in collaboration with partners as a strategic initiative aimed at empowering citizens to actively participate in the fight against corruption and demand for accountability.

Job Summary


The job holder is responsible for offering support to the Coast Regional Office to ensure successful implementation of the projects by assisting in logistical tasks, data collection and documentation.

Responsibilities

Programme Management

Organise logistical and administrative preparation of all project activities including advocacy meetings, workshops, and public forums, and ensuring production and or documentation of activity reports and minutes;

Carry out desk review to support gathering of information for project implementation as necessary;

Assist in review and analysis of information gathered to inform proposed interventions by the regional office.

Assist in the design of projects and work plans to ensure their successful implementation to achieve overall programme objectives and TI-Kenya strategic goals;

Assist in preparation of donor and programme reports; monthly, quarterly and annual report;

Support management of programme budgets by collating relevant documents, identification of gaps and drawing up proper accounts as per donor requirements;

Support the identification and recruitment of qualified service providers including procurement of assets/utilities and consultants for tasks specific to the regional office;

Implement a tracking mechanism to ensure that all vendors, suppliers, and consultants are paid on a timely basis;

Support the review and dissemination of technical documents.

Resource Mobilisation

Provide support to the Project Officer in researching for and developing exceptional proposals and/or concepts for financial support and sustainability of the office.

Public Communication and Social Media Advocacy

Maintain an active presence on social media that is interfaced with TI-Kenya’s presence in line with the organisation’s social media policy and guidelines;

Assist in project documentation including maintaining a photo database for all activities and ensuring a comprehensive record of all undertakings (including documents, minutes, and reports);

Support publicity campaigns by providing logistical support for all media engagements for the office.

Coordination, Networking and External Relationship

Maintain an up-to-date list of contacts and profiles of partners and stakeholders relevant for the Coast Regional Office.

ALAC Support

Offer legal aid to ALAC clients at the office and in the field in line with TI- Kenya’s mandate;

Conduct ALAC client screening and interviews;

Maintain an updated and accurate client data base in a confidential manner;

Facilitate continuous progress tracking of ALAC cases to effective conclusion;

Maintain an appropriate filing and storage system of all relevant documentation for ease of use and retrieval;

Represent the ALAC office in meeting and requested from time to time;

Support the Project Officer in conducting Public Interest Litigation work as necessary.

Qualifications And Experience

Minimum of a Bachelor’s Degree in any of the following fields; Development Studies, Law, Human Rights, International Relations, Social Studies, or other related field from a recognised university;

At least two (2) years of proven experience in participatory community-based approaches, dissemination strategies, research and advocacy skills, legal aid, community mobilization and organization;

Computer literacy- Understanding of data entry, basic computer skills and knowledge of databases.

Competencies

A person of high integrity that will model TI-Kenya’s core values;

A strong commitment to the aims, objectives, and values of TI-Kenya;

Ability to multi-task, with tight deadlines/schedules and attention to detail;

Proven experience in community mobilization and an interest in the anti- corruption sector;

Ability to productively interact with different stakeholders and citizens to advance TI-Kenya work;

Familiarity with advocacy and communications strategies and tools;

Result oriented, team player and self-motivated;

Good Writing, Research, Communication, and interpersonal skills;

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