Responsibilities
- Assists in the coordination of
programme/project planning and preparation work for, typically, a
medium-size and complex component of the departmental programme/project
initiatives; monitors status of programme/project proposals and receipt of
relevant documentation for review and approval.
- Compiles, summarizes, and presents basic
information/data on specific programmes/project and related topics or
issues.
- Reviews project documents, especially
cost plans/budgets, for completeness and compliance with relevant rules
and procedures prior to submission for final approval and signature;
identifies inconsistencies; distributes project documents to relevant
parties upon approval.
- Reviews budget revisions; verifies
availability of funds; ensures necessary approval and entry in
computerized budget system.
- Serves as focal point for administrative
coordination of programme/project implementation activities, involving
extensive liaison with a diverse organizational unit to initiate requests,
obtain necessary clearances, process and follow-up on administrative
actions, e.g. recruitment and appointment of personnel, travel
arrangements, training/study tours, authorization of payments,
disbursement of funds, procurement of equipment and services.
- Compiles, summarizes and enters data on
project delivery; drafts related status reports, identifying shortfalls in
delivery, budget overruns, and brings to the attention of management.
- Drafts correspondence on budget-related
issues and prepares and updates periodic reports, briefing notes, graphic
and statistical summaries, accounting spreadsheets.
- Provides general office assistance;
responds to complex information requests and inquiries; reviews, logs and
routes incoming correspondence; sets up and maintains files/records;
organizes meetings, workshops; handles routine administrative tasks, such
as maintaining attendance records, assessing telephone billing.
- Assists with the collection and analysis
of data as well as preparation of data presentations and reports for
information sharing, responding to queries, knowledge management, planning
and decision making.
- Assists with visualizations and updating
information material such as web pages or brochures.
- Provides guidance/training to new/junior
staff.
- Performs other duties as assigned.
Competencies
- Professionalism:
Knowledge of internal policies, processes and procedures generally and in
particular those related to programme/project administration,
implementation and evaluation, technical cooperation, programming and
budgeting. Understanding of the functions and organization of the work
unit and of the organizational structure and respective roles of related
units. Ability to work well with figures, undertake basic research and
gather information from standard sources. Demonstrated ability to apply
good judgment in the context of assignments given. Shows pride in work and
in achievements; Is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; Is motivated by professional
rather than personal concerns; Shows persistence when faced with difficult
problems or challenges; Remains calm in stressful situations.
Commitment to implementing the goal of gender equality by ensuring
the equal participation and full involvement of women and men in all
aspects of work.
- Planning & Organizing: Develops clear goals that are consistent with agreed
strategies; Identifies priority activities and assignments; Adjusts
priorities as required; Allocates appropriate amount of time and resources
for completing work; Foresees risks and allows for contingencies when
planning; Monitors and adjusts plans and actions as necessary; Uses time
efficiently.
- Teamwork: Works
collaboratively with colleagues to achieve organizational goals; Solicits
input by genuinely valuing others’ ideas and expertise; Is willing to
learn from others; places team agenda before personal agenda; Supports and
acts in accordance with final group decision, even when such decisions may
not entirely reflect own position; Shares credit for team accomplishments
and accepts joint responsibility for team shortcomings.
Qualifications
Education
- High school diploma or equivalent is
required.
Job – Specific Qualification
- Supplementary post-secondary school
training in Programme/Project Management or other related technical field
is desirable.
Work Experience
- Minimum of five (5) years of progressive
work experience in programme or project management and administration is
required.
- The minimum years of relevant experience
is reduced to three (3) for candidates with a first-level university
degree or higher.
- Work experience within the UN system or
other regional or international organizations is desirable.
- Experience using Enterprise Resource
Platform (ERP) systems is desirable.
- Work experience of one (1) year or more
in data analytics or related area is desirable.
How To Apply