Responsibilities
Within limits of assigned
authority, the Programme Assistant will be responsible for the following
duties:
- Assist in the coordination of the PLEAD
II project planning and preparation work for the project activities,
proposals, and receipt of relevant documentation for review and approval.
- Compile, summarize, and present basic
information/data on specific PLEAD II Programmes projects and related
topics or issues.
- Review project documents, especially cost
plans/budgets, for completeness and compliance with relevant rules and
procedures prior to submission for final approval and signature; identify
inconsistencies; distribute project documents to relevant parties upon
approval.
- Review budget revisions; verify
availability of funds; ensure necessary approval and entry in computerized
budget system. Assist in the processing of travel requests, and
travel arrangements for consultants, meeting participants, training, and
study tours, as well as the completion of travel expense reports and other
processes related to the travel.
- Compile, summarize and enter data on
project delivery; draft related status reports, identifying shortfalls in
delivery, budget overruns, etc., and bring to the attention of management.
- Ensure that the asset register is
accurate and up to date; review the asset register and make necessary
adjustments as required.
- Carry out annual asset verification.
- Draft correspondence on budget-related
issues and prepare and update periodic reports, briefing notes, graphic
and statistical summaries, accounting spreadsheets, etc.
- Assist with the collection and analysis
of data as well as preparation of data presentations and reports for
information sharing, responding to queries, knowledge management, planning
and decision making. Assist with visualizations and updating information
material such as web pages or brochures.
- Provide general office assistance;
respond to complex information requests and inquiries; reviews, logs, and
routes incoming correspondence; set up and maintain files/records;
organize meetings, workshops, handle routine administrative tasks, such as
maintaining attendance records, assessing telephone billing, etc.
- Provide guidance/training to new/junior
staff.
- Perform other work-related duties as
assigned.
Competencies and Qualifications
Education
- High school diploma or equivalent is
required.
Work Experience
- A minimum of five years of experience in
programme or project administration, technical cooperation or related area
is required.
- The minimum number of years of relevant
experience is reduced to three for candidates who possess a first-level
university degree or higher.
- Experience in Enterprise Resource
Planning (ERP) or other similar system and human resources management
system is required.
- Work experience with organizing workshops
and trainings is required. Working experience with SAP/Umoja
is desirable.
- Experience working with UN or similar
international organization is desirable
How To Apply
 Job in Kenya - UN){kind=link}