Job Title: Human Resources Officer
Hiring Organization: SNV
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Non
Profit
Job Type: Full
Time
Salary: KES
Date Posted: 05/14/2024
Together, we are committed to effective and efficient stewardship of resources and maximising positive, lasting impacts. Our ability to deliver results rests on our robust foundation of experience, knowledge, evidence, and learning; our commitment to strengthening capacities and catalysing partnerships; and the relationships and trust of those we work alongside. Our core values of people-centeredness and respect, equity and equality, and diversity and inclusion, are fundamental to who we are, and what we do. This is reflected in our vision and mission, and strategy, which sets out our aspirations and commitments as our compass towards 2030.
For more
information on our operations in Kenya and SNV generally visit our website:
www.snv.org
SNV
Kenya Background
SNV has
been engaged by various donors to reach millions of people by executing
programmes in Agri-food systems, Energy and Water sectors. In Kenya, SNV is
implementing several exciting projects in various counties in Kenya. The SNV
country office is in Nairobi, but a lot of activities are implemented from
field offices in Eldoret, Nanyuki, Kakuma and various satellite project
offices.
Key
Responsibilities of the job
Reporting
to the Country HRBP, the Human Resource Officer will be able to discharge the
following, but not limited to;
- End
to End recruitment – Responsible for all recruitment process activities
including advertisement, recruitment system management, reviewing
applications, planning interviews, and carrying out interviews, offer
negotiation and background checks.
- Onboarding
and induction – Owner of the onboarding process – ensures the process is
seamless and new joiners are well supported to settle in.
- Performance
Management – Support implementation and management of performance
management system of SNV Kenya, ensure performance management results are
appropriately documented and recorded in line with corporate guidelines.
- Staff
benefit and Administration – Implement, communicate and advise national
staff on compensation and benefits, align to local labour law where
needed, in consultation with the Country HRBP and with due regard to
available budget.
- Record
management and Archiving/HRIS – Ensure all HR documentation and data in
all aspects are managed in line with internal control procedures and
corporate guidelines.
- Contract
Administration- Process of selecting and contracting staff according to
agreed policies and procedures in support of and according to
specifications given by the hiring manager.
- Payroll
Liaison – Availing relevant information to support preparing of the
monthly payroll by Finance. This involves provision of approved payroll
items for deduction or payable with payroll. Carry out monthly payroll
reconciliation with accuracy.
- Administration
and management of 3rd party service providers – Build relationships with
pension-, medical cover-, medical evacuation-, and WIBA & GPA
providers. Ensure services are smooth, renewal and payments are done on
time.
- Coordinate
all HR communication to staff and ensure response to enquiries.
- Support
procurement of consultancy services – Support the procurement team with
preparing and/or reviewing scope of services for consultants and
consultant companies, support the process of selecting consultants for all
projects and departments.
- Liaison
for expatriate/international staff – liaise with HO to ensure their
contracts are well implemented, any enquiries handled. Liaise with
protocol department to ensure work permits and required visas are in
place.
- Learning
and development – liaise with Country HRBP to administer training
programmes. Custodian of SNV Kenya training calendar. Follow up with NITA
for training reimbursements.
- Exit
management/Debriefing – Facilitate and consolidate exit/debriefing for all
leaver staff and provide consolidated report to the management.
- Any
other relevant duties as may be required from time to time.
Qualifications
- A
minimum of a bachelor’s degree in Human Resources Management,
organisational development or related field. A master’s degree will be an
added advantage.
- 5
years or more work experience in Human Resource Management in an
international NGO and worked with multiple donors.
- CHRP
– K qualification is desirable.
- Excellent
administration and coordination skills, with the proven ability to manage
own work and follow-up on tasks as required.
- Attention
to details.
- Knowledge
of HRIS systems e.g SAP.
- Excellent
language skills (verbal and writing) in English.
- Excellent
interpersonal skills, able to relate and engage effectively with a wide
range of people.
- Excellent
communication skills- writing; contracts, letters, memos.
- Proficient
computer skills – able to use MS Office Suite.
- Able
to understand and interpret policies, procedures, guidelines, contract
provision etc.
- Must
have extensive knowledge & applicability of Kenyan labour laws and
legal frameworks.