Human Resources Coordinator Job in Kenya

Job Title: Human Resources Coordinator

Hiring Organization: Aga Khan University
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Education
Job Type: Full Time
Salary: KES
Date Posted: 05/17/2024

Introduction

In the last four decades, Aga Khan University (AKU) has built a global reputation for its work to improve the quality of life in developing societies through high-quality teaching, research, and healthcare delivery that reflects its core values of impact, quality relevance and access. A not-for-profit organization and an agency of the AKDN, the University has campuses and programs in Pakistan, Kenya, Tanzania, Uganda, Afghanistan, and the United Kingdom. The Aga Khan University Hospital, Karachi, and the Aga Khan University Hospital, Nairobi were the first hospitals in their regions to be accredited by American accreditation health organizations such as the Joint Commission International (JCI) and the College of American Pathologists.


Currently, in East Africa, AKU offers academic programs in medicine, nursing, teacher education, and journalism. Moreover, Aga Khan University Hospital, Nairobi (AKUH, N) is a teaching hospital that provides tertiary and secondary level healthcare services along with a number of outreach centers spread across various parts of Kenya. The university in East Africa currently has a total staff strength of approximately 3000 full time staff and faculty.

Job Summary

The successful candidate will coordinate all HR related matters. He/she will work closely with the respective HR Manager(s) to ensure that effective HR functional support is provided.

Responsibilities

Work closely with the Manager to plan and execute quality recruitment assignments in accordance to the position requirements to deliver quality candidates;

Contribute towards building talent pipelines to fill current and future roles and maintain a database of candidate records, including active and passive prospects for future use;

Coordinate the planning and execution of end-to-end selection processes including meeting with hiring teams to understand recruitment needs, advertising, longlisting, interviewing, and negotiating offers with selected candidates;

Coordinate with the various onboarding departments to ensure a smooth onboarding process for new employees;

Input all new employee information in PeopleSoft software in a timely and accurate manner;

Ensure all new employees have a fully signed JD and nametag before handing them over to their departments;

Assist with development and administration of programs, procedures, and guidelines to help align the workforce with strategic goals of the organization;

Address employee grievances and resolve disciplinary cases in accordance to existing labor laws and AKU Policies;

Facilitate timely leave management and leave reports;

Facilitate timely staff confirmations and timely addition to medical cover and other support with medical benefits as may be required;

Work with stakeholders to close identified training gaps by coordinating with the L&D team to organize both internal and external training;

Prepare and submit various periodic reports e.g leave, medical utilization, recruitment, employee relations;

Participate in compliance related projects such as audits and accreditations; and

Ensure all employee records are well maintained, current and valid at all times.

Requirements

Bachelor’s degree in HR or related field;

Post graduate Diploma in Human Resource Management;

3 – 5 years’ Generalist experience in HR in a busy environment;

Proficiency in the use of HRIS such as Peoplesoft will be a distinct advantage.

Experience working with an Applicant Tracking System such as Taleo will also be an added advantage;

Knowledge of Kenya Labor Laws;

Ability to work in multicultural environment;

Good problem solving skills;

Personal integrity and honest; and

Team player/Leader.

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