Job Title: Human Resource Officer
Hiring Organization: TBC
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Service
Job Type: Full
Time
Salary: KES
Date Posted: 05/06/2024
TBC is an
independently owned, full-service ad agency headquartered in Baltimore. Thanks
to the eclectic, talented group that makes up our 100+ person agency, weve
grown into a top-50 independent shop in the U.S., serving clients large &
small. What we do is solve your communications problems in whatever medium it
takes to do the job, no matter what field you’re in. We listen and study until
we find the right way to tell your story, in your voice and with your logo. We
tell the world what sets you apart and we drive sales to your door.
Accountability matters to us, so we make certain that what we do works.
Responsibilities
Staffing
and onboarding
- Ensure
that prior to hiring that there are approvals for hire.
- Positions
openings have been communicated.
- Where
a job description in not in place, guide the HOD to develop one.
- Appropriate
selection process and criteria are done as per processes in place.
- Conduct
selection process.
- Manage
transitions of staff from one department to another and ensure proper
documentation is maintained.
- Process
offers letters/contracts for successful candidates in liaison with the
Head of HR
- Conduct
reference checks for all successful candidates and provide a feedback
report to HOD hiring.
- Communicate
reporting date to successful candidate and all documentation required on
their first day.
- Send
out regrets to unsuccessful candidates.
- Carry
out training on recruitment process as and when required.
- Develop
an onboarding plan for new staff using the onboarding template.
- In
liaison with the Admin Lead, ensure onboarding is facilitated and feedback
on the process from the key stakeholders collected and actioned.
Performance
Management
- Disseminate
annual performance appraisal calendar.
- Ensure
each staff has KPI documented.
- Support
performance appraisals every quarter and each staff has documented
feedback.
- Ensure
teams are adhering to the performance policies put in place.
- Monitor
contract lapses and transitions of staff and trigger for review and
updating.
- Ensure
documentation of all Performance Improvement Plans (PIPs) are available in
staff files.
- Communication
and Coordination
- Ensure
staff issues logged through email or other HR channels are addressed by
relevant persons.
- Support
teams in coordinating their activities to accomplish targets.
HR
Services
- Maintain
official staff personal files and ensure they are up to date on hard copy
and on the HRMIS.
- Ensure
there is a leave plan for each department at the start of each quarter.
- Ensure
leave is properly managed and accurate.
- Ensure
that all inquiries in the HR office are dealt with promptly and
courteously.
- Ensure
and coordinate employee safety, welfare, wellness and health reporting and
employee services.
Learning
and Development
- Communicate
all training dates and updates.
- Update
employee information on training on the HRMIS
Health
and Safety
- Ensure
up to date records on all accidents and incidents.
- Monthly
reports on reported incidences and resolutions are reported.
Employee
Relations
- Document
all received complains and ensure they are responded to.
- Ensure
complete documentation for all disciplinary cases and ensure the process
is followed.
- Support
in training managers and supervisors on employee relations.
- Keep
an up-to-date tracker of disciplinary cases and their resolutions.
- Share
a monthly report on the 30th of each month based on the tracker.
Offboarding
- Ensure
documentation is available for all terminations and properly filled.
- Ensure
staff go through clearance process.
- Ensure
payment of final dues within the stipulated period and staff are issued
with certificates of service.
Payroll
- Process
payroll and ensure accurate staff data
Compliance
- Keep
up to date employee files both in hard copy and the HRMIS.
How To
Apply
Interested
and qualified candidates should forward their CV to: recruitment@tbc.co.ke using
the position as subject of email.
