Job Title: HR Administrator
Hiring Organization: RSM
East Africa
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Audit
Job Type: Full
Time
Salary: KES
Date Posted: 05/11/2024
RSM
Eastern Africa LLP is a member firm of the RSM network, a world leading
provider of audit, tax and consulting services to entrepreneurial
growth-focused organisations globally. The network has a combined staff of over
64,000 with 820 offices across 120 countries and in each of the top 40 major
business centres.
RSMEA was founded in 2004 and has developed a powerful network of offices
across East Africa. The factor that links RSM member firms is its Purpose – THE
POWER OF BEING UNDERSTOOD which is rooted in RSM’s unwavering focus on our
principles of collaboration, understanding and providing relevant insights and
solutions by: gaining a deep understanding of what matters to our clients;
building a long-term relationship through a client-centric focus; sharing
insights of our local and global experts; and design-thinking and co-creating
solutions. This client-centric approach ensures that we acquire a deep
understanding of our client needs, that empowers businesses to move forward and
realise their full potential.
RSM in East Africa specialises in Audit & Assurance, Transaction Advisory, Tax Services, Management Consulting, Risk Advisory, and Outsourcing. RSMEA clients range from growth-focused entrepreneurial businesses through to leading multi-national organisations across many sectors and operating nationally and across borders.
The
Opportunity
We are
looking for a passionate HR Administrator who will report to the PIC and ensure
effective HR operations, delivering superior employee and departmental support.
The ideal candidate shall be people-centric, proactive, passionate about a
career in HR, and demonstrate attention to detail.
Qualifications
- Business-related
Undergraduate Degree (minimum Upper Second)
- Higher
National Diploma in Human Resource, or CHRP (K)
- IHRM
Membership
Background
and Experience
- Minimum
three (3) years of experience in human resource management.
- Worked
in a multicultural environment
- Skills
and Competencies
- People-oriented
- Possess
a good understanding of Kenyan labour laws
- Demonstrate
attention to detail
- Passionate
about personal learning and growth
- Passionate
about system and process improvement
- Results-oriented
- Ability
to work towards deadlines
- Self-motivated
and ability to take initiative
- Effective
written and oral communication skills
Responsibilities
- Carrying
out end-to-end recruitment process
- In
charge of staff onboarding and induction processes, including pre and
post-induction support
- Handling
employee grievances and disciplinary management
- Performance
management including coordinating performance appraisals and conducting
360-degree feedback surveys
- Monitor
staff development by keeping track of CPD records and attainment of
professional certifications
- Ensuring
compliance with employment regulations and HR policies
- Preparing
monthly, quarterly, and annual HR reports
- Maintaining
and updating staff records and personnel files, ensuring the necessary
contract prompts and notices are actioned on time
- Monitor
employee absence and ensure effective leave management processes
- Sensitize
staff on various staff policies, and flag non-compliance
- Ensuring
adherence to OSH standards and requirements within the office
- Management
of staff benefits
- Carrying
out any other administrative duties as assigned
Outcomes
- Managing
the staff portfolio from an HR perspective including ensuring that staff
are productively engaged on a daily basis and reporting any exception to
the PIC
- Demonstrating
a positive, confident, and decisive attitude in communicating with staff
and partners
- Ensuring
that the job-by-job, quarterly, bi-annual, and annual evaluations are done
for the required staff and any areas of improvement are communicated to
the staff
- Ensuring
that staff records are maintained in a master sheet comprising of staff
details, leave records, and counselling information
- Ensuring
the training plan developed for each office is implemented and that a
specific training/counselling plan is developed for each staff member
based on their evaluation
- Ensuring
that all staff have met their continuous professional development (CPD)
requirements
- Ensuring
productivity negative variances are cleared by the PIC and that the leave
balances are as per the policy at the end of the year
- Demonstrate
commitment to self-improvement through the implementation of a personal
development plan
- Identifying
and communicating HR issues in a timely and organized manner, and
escalating this to the ISO/PIC