Grants Coordinator Job in Kenya

Job Title: Grants Coordinator

Hiring Organization: Norwegian Refugee Council
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full Time
Salary: KES
Date Posted: 05/13/2024

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water,sanitation and hygiene sectors. The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours notice when a crisis occurs.

Job Description

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and beliefs shall guide our actions and relationships.


Develop and maintain overview of all grants, donor requirements, rules and regulations, including filing of grant documents (including through the grants database – forthcoming)

Coordinate the development of donor applications and reports, as well as ensuring donor compliance and quality control

Contribute to the development and revision of funding proposals, budgets and donor reports

Be updated on donor priorities and track, analyze and share relevant calls for proposals

Document, analyze, and share learning from proposal and reporting process, and compliance with donor rules and regulations

Contribute to continuously improving internal grant management systems

Provide an internal help-desk on donor related issues, including organize and deliver trainings in donor rules and regulations, as well as proposal and report writing Coordinate the development and distribution of internal reports

Contribute to PCM trainings and usage of the NRC PCM frame work in the CO as delegated by the Head of Programme

Support external donor audits

Represent with relevant partners and donors as delegated

Promote the rights of IDPs/returnees in line with the advocacy strategy

Specific responsibilities

PCM focal point – lead for the Go-No Go and Proposal Planning Meeting; support to areas for the Progress Review Meetings and Grants Closing Meetings.

Development, adaptation and improvement of PCM guidelines and tools, especially financial tools, proposal coordination and quality monitoring, based on lessons learned.

Ensure key controls and tools are in place and maintained daily to support effective management of the funding portfolio and compliance with donor requirements.

Support programme team with quality control related to proposal development and reporting, developing dedicating tools and ensuring capacity building through training.

Ensure proper filling of donor concept notes, proposals, contracts and reports on NRC’s filing systems and also kept in hard copy.

Prepare contracts and documentation for project partners and ensure compliance.


Between 3-5 years of relevant experience within field of expertise

Relevant experience from the project management in the humanitarian sector

Experience from working with humanitarian and development donors

Good understanding of donor rules and regulations

Skills and experience in report and proposal writing

Strong analytical skills (data and financial)

Strong communication, coordination and interpersonal skills

Excellent written and oral communication skills in English

Above average computer skills

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