Job Title: Grants Coordinator
Hiring Organization: The
Fred Hollows Foundation
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full
Time
Salary: KES
Date Posted: 05/09/2024
The Fred
Hollows Foundation, an international NGO founded in 1992 has been a driving
force in the development and implementation of blindness prevention programs in
some of the poorest and most isolated regions in the world. Currently operating
in 25 countries throughout Africa, South Asia and South East Asia, The
Foundation is working to end avoidable blindness.
About You
You will
be an experienced grant coordinator, with an understanding of institutional
donors’ funding, grant and development approaches. You will also have strong
attention to detail, with the ability to meet strict deadlines. You will also
have strong written, verbal, and cross-cultural communication skills. You will
have proven planning and organizing abilities and you will have experience in
providing administrative and coordination support to teams, coupled with good
analytical and problem-solving skills. Finally, you will have the ability to be
flexible/adaptable in the face of changing priorities with high Integrity and
ethics. You will also have the ability to work independently, take initiative,
set priorities and support programs and the ability to prioritize high volumes
of work to meet tight deadlines.
The
Opportunity
The
Grants Coordinator is accountable for supporting the grants management and
administration, donor engagement, and successful delivery of all the
institutional donor-funded grants and projects predominantly in the Foundations
work in Africa and the Middle East in line with The Foundation’s strategic
framework.
Key
Responsibilities
- Provide
ongoing grants management support for assigned grants, through
coordination with country teams, to ensure all donor reports and
deliverables are submitted in accordance and compliance with the contract
and cascaded to downstream partners through partner contract reviews.
- Support
the completion and submission of periodic donor narrative and financial
reports.
- Ensure
all contractual and project implementation documentation for assigned
grants is updated and maintained throughout the life of the project and
contribute to the ongoing monitoring and strengthening of compliance with
donor requirements, in line with the broader grants management work plan.
- Support
the creation, systemisation, maintenance and management of systems and
processes relating to the grants, partnerships, and sub-grant agreements
(including tracking sheets and filing systems)
- Support
in the inception phase of new grants – including contract review,
compliance checklists, reporting templates and schedules, and inception
workshops.
- Work
with the country programs in realignments and grants modification
processes; supporting grants close out, as needed.
- Support
internal narrative, business development initiatives and financial
reporting requirements.
- Support
in capacity building for country programs’ teams on donor compliance,
report writing, project and budget monitoring, record keeping, and grants
management. Contribute to the wider Grant Management team and Development
Effectiveness team meetings and work plans.
What
You’ll Need To Succeed
- Strong
previous experience working with an International non-governmental
organization in the area of programs development, grants management,
and/or project management.
- Previous
project and grant management experience with major institutional donors
and managing contractors such as DFAT, USAID, EU etc.
- Experience
working on international development projects with INGOs or similar
organisations.
- Knowledge
of donor contracts and agreements.
- Excellent
English written and verbal communication skills.
- Knowledge
of eye health programming, in particular Trachoma programming
- Experience
in grant writing for international development.
- Experience
in managing institutional grants.
- Experience
with budget development and monitoring.
- Understanding
of the project management cycle including project development/design,
implementation and monitoring and evaluation