Administrative Assistant Job in Kenya

Job Title: Administrative Assistant

Hiring Organization: Aga Khan University
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Education
Job Type: Full Time
Salary: KES
Date Posted: 05/28/2024

Chartered in 1983, Aga Khan University (AKU) is a private, autonomous, and self-governing international university, with 13 teaching sites in 6 countries over three continents. An integral part of the Aga Khan Development Network, AKU provides higher education in multiple health science and social science disciplines, carries out research pertinent primarily to low- and middle-income countries and operates 7 hospitals (soon 8) and over 325 outreach clinics, all at international standards. It has almost 2,500 students and 14,000 staff. The University is both a model of academic excellence and an agent of social change. As a leading international institution dedicated to excellence and change, AKU operates on the core principles of quality, relevance, impact, and access.

The Institute for Human Development (IHD) is dedicated to the pursuit of knowledge with direct relevance for policies, programs, and practices that enhance life experiences at all stages of human development. In its foundational years, the Institute seeks particularly to become a visible instrumental force, locally as well as globally, for advancing knowledge about the earliest years of children’s development and for harnessing such knowledge for the purpose of shaping policies and interventions that ensure a strong start in life for all children wherever they may live.

Job Summary

To support the Project Coordinator with administrative tasks and processes, for effective and efficient operations. We are looking for an administrative assistant to provide administrative support to WLA project activities.


Provide high-level administrative assistance to the Project Coordinator.

Raising payment requests with all the required documentation.

Compiling project documents such as quarterly work plans and following through to make sure all the support needed is mapped and provided appropriately.

Organizing, scheduling, and taking minutes of necessary meetings with various teams and following up on the execution of action points.

Flagging action items requiring the immediate attention of the Project Coordinator.

Facilitate procurement of Project materials, services, and equipment in liaison with admin team including keeping track of all the requisitions made and their status.

Support with any other duties as assigned by the Project Coordinator.


A bachelor’s degree in business management, commerce, project planning, and management, or a related field with at least 2 years of experience as an Administrative Assistant and/or

A diploma in business management, commerce, project planning, and management, or a related field with at least 4 years of experience as an Administrative Assistant/ Office Manager/ Scheduling Coordinator/ Project Coordinator.

Relevant Experience.

Experience in coordinating or supporting research projects.

Experience in drafting and presenting basic project reports.

Proficient with Microsoft Office and familiarity with online document storage platforms such as OneDrive and Dropbox.

Experience working in a multicultural setting.

Personal Characteristics

Excellent inter skills and communication skills and a meticulous approach to documentation.

Fluency in English and Kiswahili.

Ability to work with minimal supervision and meet tight deadlines.

Self-starter with the ability to work in a fast-paced environment.

Flexibility and adaptability.

Time management skills.

Creative problem solver.

Strong attention to detail/listening skills.

Excellent computer literacy.

Organizational and planning skills.

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