Job Title: Senior Accountant
Hiring Organization: Chemonics
International
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Service
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 04/01/2024
The
purpose of the Afya Ugavi Activity under the USAID Global Health Supply Chain
Program – Procurement and Supply Management project is to address the supply
chain and health commodity systems strengthening needs of the family health,
malaria, and HIV/AIDS programs within Kenya. This will be directed through
technical assistance (TA) at both the national and county level. The task order
will support the Ministry of Health (MOH) Department of Family Health (DFH),
National Malaria Control Program (NMCP), and the National AIDS and STI Control
Program (NASCOP).
Principal Duties and Responsibilities (Essential Functions)
- Review
all transactions booked in the accounting software (Abacus) and ensure
proper coding.
- Monitor
and prompt Head Office Field Accounting & Finance Team (FAST) to push
wires in Field Office (FO) Abacus as soon as Funds are received in the FO
bank account(s).
- Review
VAT tracker and ensure accuracy and compliance with VAT reporting
requirements.
- Monitor
approved VAT claim (DA1) forms and ensure refunds from the vendors.
- Prepare
monthly payroll and ensure statutory deductions are withheld and submitted
to the relevant authorities on a timely basis.
- Prepare
monthly bank reconciliations and ensure all reconciling items are cleared
and the reconciliations are uploaded on the designated SFTP site.
- Prepare
and submit monthly Financial Reports (Locals) and serve as the primary
point of contact with the home office Field Accounting & Compliance
Team (FACT) representative.
- Conduct
petty cash spots checks and prepare a reconciliation report.
- Ensure
all transactions follow USAID rules and regulations in all aspects.
- Provide
guidance and supervision to the Accountants and the Accounts Assistant.
- Facilitate
provision of information and documentation during internal and external
audits.
- Perform
other duties as assigned by the Finance and Accounts Specialist to achieve
the Project’s goals and objectives.
Job
Qualifications
- Bachelor’s
degree in accounting, Business or Commerce. Master’s Degree in Finance,
Commerce, Business, or related field will have added advantage.
- CPA-K
or ACCA qualifications and member of a professional accounting body.
- Strong
knowledge and understanding of USAID rules & regulations.
- A
minimum of 5 years of experience in accounting with INGO, with at least 2
years at Senior level.
- Computer
literacy in word processing, spreadsheets and preparation of graphs,
tables, charts with Microsoft Office (including Word, Excel, and
PowerPoint).
- Knowledge
of Accounting software, i.e ABACUS.