Key Responsibilities:
Financial Reporting and Analysis
- Post financial data transactions into the
accounting system.
- Consolidate and submit accurate project
funding requests to PR.
- Ensure timely preparation and review of
bank and M-Pesa reconciliation statements.
- Prepare and consolidate accurate
financial analysis for management and decision making.
- Prepare and submit Project Financial
Reports as per donor requirement
- Ensure timely review and recording of
Employee Expense Reports.
- Ensure timely review and reconciliation
of the balance sheet items.
- Consolidate periodic Cluster compliance
reports.
Processing of financial payments
- Ensure timely processing of payments to
service providers
- Timely facilitation of staff with advance
requests for smooth operations
- Review M-pesa requests from the various
requesters for completeness of documentation.
- Validate M-pesa requests using Safaricom
portal, make necessary corrections in liaison with the requestors
- File the final payment reports from
Safaricom portal
Financial Reporting:
- Preparation monthly site financial
reports to the Senior Grant Finance Officer for consolidation by 15th of
the month.
- Prepare management reports for decision
making purposes
- Ensure monthly accrual of completed
activities
- Support and participate in year- end
processes
Financial management and staff
support:
- Manage and address service providers
queries with regards to payments
- Process petty cash requests as needed
- Analyze and submit exempted taxes (VAT)
for refund based on KBD guidelines.
- Build capacity of staff and service
providers on payment system requirements and changes.
- Prepare timely cash request for
submission to the donor
- Timely and accurate booking of received
income
Reconciliation of Balance Sheet
Accounts:
- Undertake reconciliation of receivable
and payables accounts for the program
- Constantly monitor balance sheet account
balances
- Follow up for timely accounting and
facilitate booking of staff advances.
- Match transaction amounts in the balance
sheet accounts
- Prepare monthly reconciliation statements
for the balance sheet accounts
Asset management and
Administration:
- Ensure Project assets are properly tagged
and recorded in the asset register and in Sunsystem within the project.
- Support the Project in asset acquisition,
management and disposal as per donor requirement.
- Liaise with the security department and
the project driver to ensure the motor vehicle is used as per WVK
policies.
- Review motor vehicle summary reports from
the project driver on a monthly basis to ascertain proper usage and
efficiency.
Asset management and
Administration:
- Identify risks associated with the role
for inclusion in Riskconnect and advice on mitigation measures.
- Support grant project audits according to
the donor requirements.
- Respond to queries on a timely and
accurate manner.
- Support timely implementation of findings
and recommendations from audits and various accountability mechanisms
- Ensure the grant operate within WV
internal control systems to mitigate risks and ensure accountability.
- Actively participating in project start
up workshops to ensure financial aspects of project are fully understood.
Other
- Perform any other duties as requested by
the supervisor
Qualifications/Requirements for the role:
- Minimum of a Bachelor of Commerce in
Accounting/ Finance, Economics or Business related field from a recognized
university
- Qualifications in CPA section
4/intermediate or equivalent
- Minimum 4 years of relevant accounting
experience
- Demonstrated ability to work under
minimal supervision
- Experience in electronic payments and
mobile money transactions
- Advanced excel and analytical skills
- Practical experience of using SUN system
accounting Software is preferred
- Advanced excel and analytical skills
- Compatibility with WV’s Mission, ethos,
policies and core values.
- A team player.
How To Apply