Job Title: Finance and Operations Officer
Hiring Organization: African
Union
Location – Locality: Nairobi
Location – Region: Kenya
Industry: IGO
Job Type: Full
Time
Salary: KES
Date Posted: 04/28/2024
Purpose of Job
The Finance and Operations Officer is responsible for the
day-to-day financial and operational activities of the RCCs. This includes
managing budgets, accounts, procurement, and facilities management. The Finance
and Operations Officer will also work to support the RCCs in achieving their
objectives and have hierarchical supervision from the Regional Director as well
as functional supervision from the Directors of Administration and Finance.
Main Functions
- Assist in the
following up on the activities of the RCC, including monitoring and
evaluating progress made in line with a predefined strategic plan.
- Manage and
maintain updated organisation asset, and inventory in the region.
- Support the
headquarters procurement team to set up a regional approved suppliers
database.
- Support the
headquarters procurement team to ventilate all calls for tenders and
expression of interest in the region.
- Support in
disseminating any job offers from headquarters human resource team in all
member states of the region.
- Support AfCDC
Administration and Finance Directorates at any time when need be.
- Suggest new and
expand on existing policy areas for planned research.
- Contribute in
conducting analysis and generate accurate reports in a timely manner for
the respective RCC and Africa CDC’s internal use.
- Assist in
setting the overall research direction of a relevant policy area.
- Responsible for
the delegation and execution of defined research areas.
- Participate in
the organisation of relevant meetings, congresses and conferences with
stakeholders.
- Engage with
relevant mid-level stakeholders and develop working relationships. Support
the promotion of the activities of the RCC including preparing leaflets,
guidelines and fact sheets.
- Assist in
drafting functional reports and participate in the preparation of budget
and work programmes related to the functioning of the RCC.
- Provide
technical support to internal and external stakeholders.
Specific Responsibilities
- Manage budgets
and ensure that they are in line with the RCCs’ objectives.
- Design and
implement financial and operational policies and procedures for the
Regional Coordinating Centres (RCCs) of the Africa Centres for Disease
Control and Prevention (Africa CDC)
- Coordinate and
oversee the financial and operational activities of the RCCs, ensuring
compliance with Africa CDC and African Union rules and regulations.
- Prepare and
monitor the annual budgets and work plans of the RCCs, liaising with the
Africa CDC headquarters and the regional partners.
- Provide timely
and accurate financial and operational reports to the Africa CDC
management and donors, highlighting achievements, challenges and
recommendations.
- Manage the human
resources, procurement, logistics, security and administrative functions
of the RCCs, ensuring efficiency, effectiveness and accountability.
- Establish and
maintain effective working relationships with the RCC staff, regional
stakeholders, donors and other partners, representing the Africa CDC in
relevant meetings and forums.
- Identify and
mitigate financial and operational risks, ensuring adherence to internal
controls and audit recommendations.
- Support the RCCs
in resource mobilization, proposal development and grant management.
- Provide
technical guidance and capacity building to the RCC staff on financial and
operational matters.
- Prepare
financial reports and ensure that they are accurate and timely.
- Administer
accounts and ensure that payments are made on time and in accordance with
the RCCs’ policies.
- Oversee
procurement activities and ensure that goods and services are purchased in
a cost-effective manner.
- Perform any
other duties as assigned by the Africa CDC Director or his/her designate
Academic Requirements and
Relevant Experience
- Minimum of a
Bachelor’s Degree OR a Masters Degree in Finance, Accounting, Business
Administration or a related field. coupled with at least five (5) and two
(2) years relevant work experience for Bachelor and Masters degree holders
respectively, in financial and operational management of complex projects
or programs, preferably in the public health or development sector.
- A professional
certification (such as CPA, CMA, ACCA, etc.) is preferred.
- At least five
years of relevant experience
- Experience with
financial software management.
- Experience in
financial management.
- Experience in
contract management at the regional level.
- Experience in
cash management and relations with banks.
- Experience with
procurement procedures.
- Experience with
facilities management.
- Knowledge of the
public health sector.
- Demonstrated
knowledge and skills in budgeting, accounting, reporting, auditing,
procurement, human resources, and logistics management.
- Familiarity with
Africa CDC policies and procedures, donor regulations (such as USAID, EU,
etc.), and local laws applicable to the RCCs is an added advantage.
Required Skills
- Proficiency in
Microsoft Office applications (especially Excel) and accounting software
(such as QuickBooks, SAP, etc.).
- Excellent oral
and written communication skills in English and French. Knowledge of other
African Union working languages is an asset.
- Ability to work
independently and as part of a team, with strong attention to detail and
problem-solving skills.
- Willingness to
travel within the region and to other locations as required.
- Strong
analytical and problem-solving skills.
- Excellent
organizational and time management skills.
- Ability to work
independently and as part of a team