Executive Assistant Job in Kenya

Job Title: Executive Assistant

Hiring Organization: Amini
Location – Locality: Nairobi
Location – Region: Kenya
Industry: IT
Job Type: Full Time
Salary: KES
Date Posted: 04/25/2024

About Us:

Amini is a dynamic, fast-growing deep tech startup. We are building environmental data infrastructure for Africa and the tropical belt. Amini is at the forefront of cutting-edge technology, utilizing Geospatial Data and AI / Machine Learning capabilities to solve environmental data scarcity for countries in the global south.

We provide our deep tech solutions to global private sector companies across a range of sectors. This represents a fantastic opportunity to join us in building an innovative company and groundbreaking solutions in partnership with some of the biggest tech companies in the world, to bring radical changes at the continental level and contribute to fighting the effects of climate change.

Our passion and energy for our mission are truly infectious. We envision Africa as a catalyst for global transformation by empowering our ecosystem through data and resolving the inequalities stemming from environmental data scarcity, we aim to foster opportunities and enable the prosperity of over 1 billion people by 2030. At Amini, we empower our partners and customers to leverage artificial intelligence for innovation, growth, equality, and success.
Our core values of Collaboration, Innovation, Trust, Integrity, Humility, and Passion are at the heart of everything we do.

Our team embodies inclusivity, diversity, agility, and dynamism. Comprising highly skilled experts, we recognize the transformational nature of our work while remaining humble, ego-free, and non-hierarchical. We believe in fully utilizing our skills and experiences, sharing ideas, and making a collective impact to drive change and positively influence the AI industry and billions of lives.

As the Executive Assistant to the CEO, you will be a key member of our team, responsible for managing the CEO’s schedule, coordinating meetings, and handling various administrative tasks. Your role will be instrumental in ensuring the CEO’s time is optimized and that the company operates smoothly.

The type of working you will be doing:

  • Calendar Management: Efficiently manage the CEO’s schedule, prioritize appointments, and coordinate meetings, both internal and external. Ensure the CEO is well-prepared for meetings and events.
  • Communication: Act as the primary point of contact between the CEO and internal/external stakeholders. Handle email correspondence, phone calls, and messages with professionalism and discretion.
  • Travel Coordination: Arrange travel logistics, including flights, accommodations, and transportation, for the CEO’s business trips and conferences.
  • Document Management: Organize and maintain important documents, files, and records. Draft, edit, and proofread documents as needed.
  • Meeting Preparation: Prepare meeting agendas, materials, and presentations. Attend meetings when required, take minutes, and follow up on action items.
  • Expense Management: Track and reconcile expenses, ensuring accuracy and adherence to company policies.
  • Event Planning: Assist in planning and coordinating company events, including team meetings, conferences, and special gatherings.
  • Ad Hoc Tasks: Handle ad hoc projects and assignments as directed by the CEO, which may include research, data analysis, and special initiatives.
  • Travel: When required up to 3-5 times a year

What we need from you:

  • Bachelor’s degree or equivalent experience.
  • Proven experience as an executive assistant or in a similar role, preferably supporting C-level executives.
  • Exceptional organizational and time-management skills.
  • Strong communication skills, both written and verbal.
  • Proficiency in office software and tools, including Microsoft Office Suite and scheduling software.
  • Discretion and the ability to handle sensitive and confidential information.
  • Attention to detail and a proactive mindset.
  • Ability to work independently and take initiative.
  • Flexibility to adapt to changing priorities and a fast-paced work environment.

Why Join Amini?

  • Be part of a groundbreaking deep-tech startup at the forefront of innovation.
  • Collaborate with a talented and diverse team of professionals.
  • Competitive salary and benefits package.
  • Make a meaningful impact on a continental level

Click Here To Apply