Job Title: Administrative Officer
Hiring Organization: KEMRI
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Medical
Research Arm
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 03/30/2024
Vacancy No. CGHR/399/01/24
Job
Summary:
The
officer will work with finance officer on activities related to budgets for new
funding, project/project preparation and submissions, progress reports,
developing and planning budgets for each project strategic area and assists in
forecasting future resource needs
Job Specifications
The
duties and responsibilities of the officer will entail: –
- Track
expenditure and prepare timely reports for submission to Project Manager,
PIs, Partners and Donor.
- Maintaining
an inventory register;
- Ensuring
assets are insured;
- Ensuring
maintenance of office equipment, facilities and assets,
- Generating
reports on operations, maintenance and utilization of equipment, assets
and facilities.
- Review
financial and administrative vouchers and monitor MPESA payments.
- Recommend
approvals of project operating invoices and vouchers for payment.
- Liaise
with finance to ensure funds are available before processing LPOs and with
relevant departments to ensure Request for Purchases is completed for
timely procurement and delivery of project supplies.
- Maintaining
an inventory register and conduct unannounced inventories inspection to
ensure all assets are available and maintained per schedule.
- Manage
office transport system, track vehicle and motorbike expenses and
highlight concerns
- Liaise
with Human Resource on hiring and orientation of project staff.
- Manage
timesheet tracker per project and maintain leave schedules.
- Coordinate
archiving of project files.
- Coordinate
project meetings and take minutes.
- Facilitate
processing of travel requisitions.
- Coordinate
clearance of project(s) visitors and liaise with relevant departments for
clearance, work permits, hotel reservations, ground transportation and
office space.
- Prepare
welcome packet for visiting scientists.
- Person
Specification
- For
appointment to this grade a candidate must have:
Key
Requirements
- Bachelor’s
Degree in Public Administration, Political Science, Business
Administration/ Accounting/ Finance or its equivalent qualification from a
recognized institution;
- Minimum
five years’ post graduate experience in Project administration,
management, finance, accounting or related field.
- Knowledge
of administrative, budgetary, financial, and human resources policies and
procedures;
- Have
proficiency in computer applications.
Key
Skills and Competencies
- Planning
skills
- Communication
and reporting skills.
- Team
player
- Interpersonal
skills
- Excellent
financial and management skills
- Ability
to multi-task and take initiatives with minimal supervision.
- Ability
to work with minimal supervision, within strict deadlines and flexible to
ad-hoc schedules
- Ability
to manage complex assignments, plan, and monitor budget expenditures.
How To
Apply
All the
applications to be addressed to
Deputy
Director,
CGHR, P.
O. Box 1578-40100,
Kisumu and
submit by post to the above address before April 21, 2024.
