Vacancy No: TUMEL/ADM.ASS/15/04/2024
Reporting to: Human Resource and Administration Officer
Requirements/Job Specifications:
- Diploma in Business Management or
equivalent; additional Administrative Assistant or Secretary qualification
will be a plus.
- Proven experience as an
Administrative Assistant, or Office Admin Assistant;
- Knowledge of office management
systems and procedures;
- Excellent documentation,
communication, and IT skills;
- Working knowledge of office
equipment, like printers and fax machines;
- Proficiency in MS Office (MS Excel
and MS PowerPoint, in particular);
- Excellent time management skills
and the ability to prioritize work;
- Attention to detail and
problem-solving skills;
- Excellent written and verbal
communication skills; and
- Strong organizational skills with
the ability to multi-task;
Key Duties and Responsibilities:
- Assist in Proposal Writing and
Tender Submissions;
- Schedule and coordinate staff and
other meetings;
- Collate and distribute mail;
- Prepare communications, such as
memos, emails, invoices, reports, and other correspondence;
- Write and edit documents from
letters to reports and instructional documents;
- Create and maintain filing systems,
both electronic and physical;
- Evaluate and ensure the company’s
compliance with the necessary statutory requirements;
- Communicating with a variety of
stakeholders; and We are committed to providing excellent services and
products at outstanding valu
- Carry out other duties and
responsibilities as may be assigned from time to time by other persons in
authority.
Skills & Competencies
- Attention to detail;
- Ability to think objectively;
- Planning, organizing, and
coordinating skills;
- Strong communication skills;
- Teamwork and people management
skills;
- Report writing skills;
- Good organization, time management,
and scheduling skills;
- Basic bookkeeping experience,
especially in accounts payable/receivable;
- Experience using office management
software, including word processing software and spreadsheets;
- Typing speed of at least 60 words
per minute with few errors; and
- Ability to multitask
How To Apply
NOTE:
If
you are successful and required to take up the position, it will be mandatory
for you to provide Chapter Six requirements for you to be employed.
Only
shortlisted and successful candidates shall be contacted. Any form of
canvassing either directly or indirectly shall lead to automatic
disqualification.
Application
letters accompanied by copies of a National Identity Card, a CV, relevant
certificates, and testimonials are to be submitted in soft copy to email: applications@tumel.co.ke
or in hard copy and submitted to the office of the Human Resource and
Administrative Officer not later than 30th April 2024 by 5:00 pm.
The Application should be
addressed to:
The Managing Director
Technical University of Mombasa Enterprises Limited (TUMEL)
P.O BOX 90420 – 80100
Mombasa.
