Job Title: Senior Finance Coordinator
Hiring Organization: Save
The Children
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Humanitarian
Organisation
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 03/26/2024
The
jobholder has overall responsibility of the Financial Accounts function, and
partly support the budgeting and Reporting function. They will also be
responsible for ensuring best in class financial controls and management at
field office and national level – including capacity building; implementing
efficient & effective processes; improving and ensuring compliance with
internal control systems.
In the
event of a major humanitarian emergency, the role holder will be expected to
work outside the normal role profile and be able to vary working hours
accordingly.
Key Areas Of Accountability
Financial
systems and procedures
- Assist
the Director of finance in ensuring smooth implementation and updating of
robust and adequate financial systems and procedures in line with SCIs
finance Policy and good accounting practices
- Develop
and update the finance diary that covers all the required activities on a
monthly basis and lead staff to ensure that the diary is strictly adhered
to.
- Ensure
that all financial transactions are fully supported and that they are all
captured in AGRESSO on a daily basis; make sure that regular backups are
taken and stored off site.
- Prepare
monthly and quarterly financial diaries for both AGRESSO and sub-office
finance systems and ensure its strict adherence to the HQ deadlines
- Maintain
and ensure the integrity of the SCI’ computerized accounting systems and
liaising with Regional Finance Team for any required support
Financial
records and transactions
- Carry
out sensibility and control checking before and after posting sub-office
transactions into AGRESSO.
- Follow
up HQ transactions from London and make sure that all are processed in the
time and accurately
Financial
reports
- Responsible
for timely, accurate and efficient financial reporting (both electronic
and manual field returns) to head office
- Responsible
for ensuring that reconciliation of balance sheet/control accounts are
carried out on monthly basis and ensuring that year-end accounting
procedure are met consistently and that any discrepancies are reported to
the Director of finance.
Financial
and system controls
- Ensure
safe security of cash in the office and coordinate weekly and monthly cash
counts, including spot counts
- Ensure
that systems are put in place to assure document security for a complete
audit trail from the AGRESSO records to supporting documentation and vice
versa.
- Ensure
the effective and efficient use of all Save the Children resources in
order to keep costs low and ensure the security of staff.
- Ensure
payroll is completed on time and accurately, with robust controls in
place.
Financial
Planning and Reporting
- Ensure
that effective systems are in place, and regularly reviewed, to allow
adequate financial management and controls in budgeting and reporting
unit.
- Ensure
smooth implementation of SCI financial management and budgeting policies
and procedures
- Ensure
correct level of budget authority exists within Country Office and update
scheme of delegation regularly.
- Provide
support in preparing proposal budget and review processes, ensuring all
staffing and office shared cost is budgeted as per updated Kenya programme
NTC rate and CAM calculator
- Coordinate
and train field offices finance and non-finance staffs to budget
accurately their operational costs and provide their budgets timely for
consolidation
- Work
closely with Awards team to ensure budgets, KPIs are being monitored and
spending occurs as planned and that variances are anticipated, noted, and
corrected;
- Support
finance manager, financial Planning and Analysis with uploading SOF
budgets into Agresso and ensure they are phased according to updated
project work plan and our master budget after receiving from awards unit.
Audit
function
- Lead
on annual statutory audits and the financial component of donor audits.
Key focus on proactive financial controls, management and supporting
documentation in order to ensure zero disallowances.
- Keep
track of statutory and donor specific audit requirements and coordinate
closely with awards to initiate required audits on time.
- Lead
in managing audit process with External Auditors ensuring smooth audit and
provide all documents required by Auditors as and when needed
- Ensure
proper soft and hard archiving system is in place in finance as per SCI
policies and procedures
- Plan
and conduct internal audits for all Sub recipients and field offices with
the coordination of the Internal Auditor
- Participate
in Audit Entry and Exit meetings and ensure recommendations have
implemented before the next audit.
Staff
Leadership, Mentorship, and Development
- Ensure
appropriate staffing and efficient & effective organisation design
within the Financial Accounting Function.
- Ensure
that all staff understand and are empowered to perform their role.
- Manage
team; define expectations, provide leadership and technical support as
needed, and evaluate direct reports regularly.
- Recruitment,
training, and professional development of team as part of the wider staff
development strategy.
Performance
Management :
- Effective
use of the Performance Management System including the establishment of
clear, measurable objectives; ongoing feedback; periodic reviews; and fair
and unbiased evaluations;
- Coaching,
mentoring and other developmental opportunities;
- Recognition
and rewards for outstanding performance;
- Documentation
of performance that is less than satisfactory, with appropriate
performance improvements/ work plans
Qualifications
And Experience
- BA
Degree in Finance and Accounting, Business Administration, or other
relevant discipline.
- Chartered
Accountant (CPA, ACMA, ACA, ACCA) strongly recommended.
- Minimum
of 7 years management experience in a corporate, audit firm or an NGO
environment, of which three at a middle management level within a finance
department
- Strategic
mind-set with the ability to lead, inspire and achieve results in a
challenging context
- Excellent
inter-personal skills and able to communicate with diverse set of
stakeholders
- Strong
analytical, decision making and strategic planning skills with the ability
articulate complex information in an easy to understand manner
- Solutions
focused with ability to identify weaknesses and drive continuous
improvement
- Ability
to prioritise, plan ahead, and manage a complex and diverse workload with
tight deadlines
- Ability
to coach, mentor, delegate appropriately and provide developmental
guidance to supervised staff.
- Self-starter
who is willing to go the extra mile to get the job done
- Excellent
understanding of business and financial planning including strategic
modelling.
- Excellent
understanding of financial systems, controls and procedures.
- Excellent
understanding of computerised accounts packages, Excel, PowerPoint and
Word
- A
full appreciation of the value of co-operation, both internationally and
within a team environment.
- Understanding
of Save the Children’s vision and mission and a commitment to its
objectives and values.
- Written
and verbal fluency in English