Overall Purpose of Job
- Reporting to the Project
Director, the Project Officer (PO) will be responsible for the logistical
and administrative aspects of a number of BBC Media Action projects.
He/She will support the project team in planning and reporting of project
activities, while ensuring that all contractual obligations are adhered
to.
Main Duties
- Support the planning, budgeting,
reporting and general management of all project and production activities.
- Support in building and
maintaining effective relationships with key stakeholders including media
and consortium partners, technical experts and donors.
- Support in organising workshops
and other events, compiling evidence required by donors for reporting
including participants lists, consent forms, suppliers’ invoices,
equipment specs, photos and drafting reports.
- Help coordinate M&E
activities with the Research & Learning Team and take an active role
in understanding research findings and adapting project activities
accordingly.
- Produce on time and to a high
standard of coherence, clarity, and strategy complete draft narrative and
reports for donor(s) and internal audiences using agreed templates.
- Represent BBC Media Action at
local stakeholder’s strategy and coordination meetings and liaise with
donors and other relevant stakeholders as required.
- Ensure that any challenges or
problems faced during implementation are channelled upwards, in the first
instance to the Projects Director.
- Ensure projects’ adherence to
donor operating guidelines and relevant BBC Media Action’s policies and
standards, including in finance, procurement, IT and HR.
- Follow BBC Media Action safety
requirements and instructions, especially in relation to risk assessments,
travel, production, emergencies, and hostile environments.
- Support the recruitment and
induction of new staff.
- Other duties as assigned by the
Project Director and Country Director.
- Support the CD and other SMT
members in the delivery of relevant training to all staff and freelancers
contracted directly by the office.
- Factor safeguarding issues into
project design and include costs within budgets.
- Ensure that relevant safeguarding
due diligence is conducted with any local partner organisations that may
be working with vulnerable adults or children as part of the project.
Where any risks are identified, ensure that projects are designed to
mitigate these risks.
- Report any Safeguarding concerns
immediately, either to the Country Director, or using the Whistleblowing
Policy.
Essential Knowledge, skills, and
experience
Experience coordinating diverse project activities
including training and capacity-building activities.
- Knowledge and understanding of
the varying needs and interests of media audiences and beneficiaries in
Kenya.
- Excellent communication and
report-writing skills in English.
- Experience in working with
international project budgets and demonstrable skills in handling basic
budget spreadsheets and transparent, fair procurement policies.
- Ability to design, plan,
implement, monitor and adjust work based on the project’s strategy and
objectives.
- Excellent interpersonal skills,
with proven track record in forming effective relationships with a range
of local and international partners.
- Ability to conduct work with
minimal supervision and good time management skills, with a track record
of delivering results by the deadline and to a high standard of quality.
- Strong presentation skills,
communicating complex technical ideas using non-technical language to a
wide range of audiences from journalists, production staff, researchers,
donors and development practitioners.
- Experience in media development
and/or media-for-development.
- Ability to work collaboratively
in a team from different backgrounds both on site and remotely.
- Strong IT skills, including MS
Word, Excel, and Powerpoint.
- Willingness and ability to travel
within Kenya occasionally.
- Experience in working in teams
from different backgrounds both on site and remotely.
- Experience of assessing and
mitigating risks.
Desirable
knowledge, skills, and experience
- Higher education in a relevant
field, such as journalism, development studies, development
communications, project/business management etc.
- Strong understanding of and
commitment to issues of governance, transparency, accountability,
financial sustainability and participation.
- Demonstrable interest in the
potential of the media to achieve development goals.
- Experience of working in the
field of media development, or communications for development.
- Knowledge of local languages an
advantage.
Key competencies
- Analytical thinking: Ability to simplify complex
problems, processes or projects into component parts, and to explore and
evaluate them systematically.
- Decision making: Ability to take the
initiative, originate action and be responsible for the consequences of
the decision made.
- Planning and organization: Ability to think ahead in
order to establish an efficient and appropriate course of action for self
and others. Prioritizes and plans activities taking into account all the
relevant issues and factors such as deadlines, staffing and resource
requirements.
- Managing relationships and team
working: able
to build and maintain effective working relationships with a range of
people. Works co-operatively with others to be part of a team, as opposed
to working separately or competitively.
- Resilience: Ability to maintain
personal effectiveness by managing own emotions in the face of pressure,
setbacks or when dealing with provocative situations.
- Influencing and persuading: Ability to present sound
and well-reasoned arguments to convince others.
- Professional ethics: Ability to exercise
sensitivity and moral judgment with conscience in all activities. Should
be objective, independent and free of conflicts of interest.
- Communication: The ability to get one’s
message understood clearly by adopting a range of styles, tools and
techniques appropriate to the audience and the nature of the information.
- Strategic Thinking: Can identify a vision along
with the plans which need to be implemented to meet the end goal.
Evaluates situations, decisions, issues, etc. in the short, medium and
longer term.
- Imagination/Creative Thinking: Is able to transform
creative ideas/impulses into practical reality. Can look at existing
situations and problems in novel ways and come up with creative solutions.
How To Apply
Candidates must already have the right to work and live
in Kenya.
Interested candidates should submit their resume and
cover letter to recruitments@ke.bbcmediaaction.org by
EOD Monday 25th March 2024, with reference ‘Project Officer.’