Job Title: Project Administrator
Hiring Organization: Center
for International Forestry Research
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Research
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 03/15/2024
Duties and responsibilities
Planning
and Coordination:
Provide
administrative and project management support to the Africa Directorate team
for the execution of RESAf projects.
Providing
administrative support to the project and guidance on contracting, purchasing
and operational procedures and policies
Coordinating
major project missions and meeting in liaison with RESAf team and implementing
partners across the project countries and preparing detailed minutes
Support
development and tracking of project workplans.
Providing
administrative support to the project and guidance on contracting, purchasing
and operational procedures and policies
Liaison
and follow-ups with other Units (e.g., Human Resources, Finance, Operations,
Procurement) to ensure timely delivery of agreed tasks and early identification
of challenges.
Prepare
regular status reports, and dashboard tracking updates of projects – identify
bottlenecks affecting execution and propose solutions.
Budgeting
and budget management:
Support
the Restore Africa project staff, focal points, managers and partners with
development.
Monitor
budgets and expenditures and contribute to budget planning and revision.
Work with
the program teams to ensure budget compliance.
Work with
the program teams to forecast financial project needs.
Coordinating
the budget reallocation exercises, identifying budget surpluses or shortfalls
from financial reports provided by Finance and recommending the most
appropriate course of action.
Support
preparation and submission of timely and reliable financial updates, reports
and statements as per the investor deadlines and standards.
Support
financial compliance and audits processes.
Coordinate
submission of timesheets for all Restore Africa staff.
General
administration:
Organizing
and coordinating workshops, events, making travel arrangements and other
related logistical arrangements for Restore Africa project management, staff,
consultants, and partners.
Ensuring
that administrative services are delivered with a high level of quality such,
transportation, security, and other clerical administrative services.
Ensure
maintenance of up-to-date project assets register.
Providing
administrative support to the project ensuring that contract management and the
procurement of goods and services are in compliance with funder and CIFOR-ICRAF
policies and procedures.
Information
and Knowledge management.
Maintaining
and updating the project Google Drive folder and ensuring that information
dissemination is carried out in a timely and effective manner, to all partners
and project stakeholders.
Assist in
organizing and participate in review and reflection events and support the
preparation of the annual detailed implementation plans.
Ensure
proper function of archive and documentation system.
Requirements
A BSc/BA
degree in, Business/ Public Administration/Project Management or another
relevant field from a recognized educational institution.
PMP
certification is an advantage.
Three (3)
years of relevant work experience in a comparable international organization.
Experience
in an NGO or international organization environment.
Education,
knowledge and experience
A BSc/BA
degree in, Business/ Public Administration/Project Management or another
relevant field from a recognized educational institution.
PMP
certification is an advantage.
Three (3)
years of relevant work experience in a comparable international organization.
Experience
in an NGO or international organization environment.
