BURN is looking for a Product Administrative Coordinator who will work closely with the Chief of Staff to the CPO in handling the following:
Duties and Responsibilities:
- Calendar Management: Efficiently manage the
calendar of the CPO, scheduling appointments, meetings, and travel
arrangements (where applicable) with precision and foresight.
- Documentation Preparation: Prepare and edit documents,
presentations, and reports for meetings and presentations, ensuring
accuracy, clarity, and adherence to organizational standards.
- Research and Information
Compilation: Conduct
research and compile information as needed for various projects,
initiatives, and decision-making processes.
- Logistics Coordination: Coordinate logistics for
meetings, conferences, and events such as team building, including venue
booking, catering, and audiovisual equipment setup, to ensure seamless
execution.
- Record Management: Maintain and organize
filing systems, databases, and records for the CPO, ensuring easy
accessibility and confidentiality of sensitive information.
- Confidentiality Maintenance: Handle sensitive and
confidential information with discretion, integrity, and professionalism
always.
- Administrative Support: Provide comprehensive
administrative assistance, including but not limited to:
- Coordinating with external
vendors and service providers for office
maintenance, repairs, and other facilities-related tasks. - Assisting with the coordination
of team meetings, including agenda preparation, minute-taking, and
follow-up on action items.
- Supporting HR-related
activities, such as coordinating interviews, onboarding new hires, and
maintaining employee records.
- Assisting with the coordination
and execution of company-wide events, initiatives, and employee
engagement activities.
- Responsible for receiving,
compiling, processing, and managing requests for competitor product
purchases, ensuring a streamlined workflow to facilitate competitor
analysis.
- Any other related tasks assigned
to them by their line manager.
Skills and Experience:
- Bachelor’s degree in business
administration, management, or a related field.
- Proven experience as a Personal
Assistant or Executive Assistant, preferably supporting C-suite
executives.
- Excellent organizational and time
management skills, with the ability to multitask and prioritize tasks
effectively.
- Strong written and verbal
communication skills in English.
- Proficiency in MS Office
applications (Word, Excel, PowerPoint, Outlook) and other relevant
software.
- Discretion, professionalism, and
integrity when handling confidential information and sensitive matters.
- Ability to work independently
with minimal supervision and maintain a high level of accuracy and
attention to detail.
- Strong interpersonal skills with
the ability to build and maintain relationships at all levels.
- Knowledge of office management
systems and procedures.
- Familiarity with Kenyan
administrative procedures and protocols.
- Experience with event planning
and coordination.
How To Apply