Job Title: Procurement Assistant
Hiring Organization: Mhasibu
Sacco.
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Financial
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 03/27/2024
Responsible
for efficiently and ethically managing the acquisition of goods and services,
ensuring compliance with policies and regulations, cost-effectiveness, and the
establishment of transparent and accountable procurement processes.
Main Responsibilities Of The Jobs
- Purchase
order processing, inventory management and disposal as per policy.
- Assist
in negotiating contracts and agreements with vendors to ensure favorable
terms and discounts.
- Develop
and implement procurement requirements and plans aligned with Sacco’s
needs in consultation with other departments.
- Prepare
and issue tender documents and evaluate bids and proposals in
collaboration with relevant user departments.
- Assist
in managing contracts with suppliers and monitor supplier performance and
ensure compliance with contractual terms.
- Identify
and mitigate potential risks associated with the procurement process.
- Ensure
compliance with procurement policies and procedures, anti-corruption and
ethical standards, relevant laws, and regulations.
- Maintain
accurate and up-to-date records and database of vendors and procurement
transactions.
- Communicate
effectively with internal stakeholders and external vendors.
- Uphold
high ethical standards and integrity in all procurement activities and
ensure fairness, transparency, and accountability in the procurement
process.
- Work
within budget and ensure cost-effectiveness and provide input for budget
planning related to procurement activities.
- Conduct
research on market trends, pricing, and product availability and make
recommendations.
- Records
Management.
- Marketing
and selling of society products and services and
- Any
other lawful duties that may be assigned from time to time.
Knowledge,
Skills, And Experience
- Minimum
level of academic qualification, skills and knowledge required to perform
effectively in the role:
- A
bachelor’s degree in a relevant field such as Procurement, Supply Chain
Management, Business Administration, or a related discipline.
- Successful
candidates will be required to meet the requirements of Chapter 6 of the
constitution of Kenya by obtaining the necessary documentation.
- Minimum
level of professional qualification required to perform effectively in the
role:
- Professional
certifications in procurement, such as Chartered Institute of Procurement
& Supply (CIPS) or the Kenya Institute of Supplies Management (KISM),
- A
Member of a relevant professional body is an added advantage.
- Minimum
months or years of experience required to have to be appointed to the
position:
- Minimum
2 years relevant experience and in a in a similar position.
Key
Performance Indicators
- Value
for money for all procurement
- Compliance
with the budget
- Reduction
in procurement costs or the cost
- Adherence
to procurement policies, regulations, and timelines,
- Evaluation
of the performance of suppliers based on ratings and feedback,
- TATs
on sourcing and tendering process, negotiating, and finalizing contracts.
- Effectiveness
of identifying and mitigating procurement-related risks
- Procurement
planning and reporting
Skills
& Competencies
- Knowledge
of Public Procurement and Asset Disposal Act 2015, procurement rules and
regulations and on all phases of procurement techniques and operations
used in contracting a diverse range of goods and services.
- Knowledge
of contract law and expertise in handling complex contract issues
- Knowledge
in quantitative methods to measure supplier capacity systems and ability
to identify sources of supply and market trends.
- Planning
and organizing skills.
- Good
knowledge of the financial services industry and the regulatory framework.
- Excellent
report writing and oral communication.
- Objective
judgement and decision making
- Critical
thinking and problem solving
- Proficiency
in ERP systems and Microsoft office
- Working
knowledge of procurement tools/software
- Team
player with good interpersonal skills
How To
Apply
Interested
candidates preferably with experience in the financial services sector and have
experience in procurement are encouraged to apply online by filling in the data
form and accessing detailed job descriptions from the website
Applicants should, after filling the form, send their detailed curriculum
vitae, copies of academic and professional certificates, and relevant
testimonials to email recruitment@mhasibusacco.com
The deadline for submission of all applications is on or before
16th April 2024 by 5.00 pm.
Kindly note that only shortlisted candidates shall be contacted. Mhasibu Sacco
is an equal opportunity employer.
