Key Responsibilities:
- Generate automatic L.P.Os as per set schedule and ensure they
are sent to respective suppliers on time.
- Ensure accurate receiving, counter checking and co-signing of
the invoiced orders and delivery notes as per sent L.P.O and that the
brands delivered tally with the respective brands indicated on the L.P.O
- Ensure that drugs with an expiry less than six months are
received with a Letter of Undertaking and returned to the supplier if not
consumed within the 6 months.
- Ensure that the out-of-stock list is sent by the respective
suppliers and liaise with the stock controller on alternative suppliers to
avoid stock outs.
- Ensure that the pharmacy store has adequate stock levels at
all times.
- Ensure timely, accurate and 100% processing of departmental
automatic requisitions. If the hospital management system is down, issue
manually ensuring that the items are documented on the manual book,
countersigned by both parties and that they are transferred as soon as the
system is back.
- Ensure that all processed automatic requisitions orders are
correctly removed, counter checked by at least one clerk and the in charge
and a copy issued for filling.
- Inform the respective departments on available brands if the
specified brand is out of stock.
- Generate the short expiry and the dead stock list every month
and inform the Stock Controller and the Pharmacy Manager
- Ensure that the daily counts, spot counts, monthly stock takes
are done and give a timely, accurate report with valid explanation on
variances and expiries to the Pharmacy Manager for approval of adjustment
by the Stock Controller.
- Ensure that all stock movements including goods received,
goods returned, purchases from petty cash, inter-branch transfers are
captured in the HIS real time.
- Ensure that all inter branch transfers are checked, packed
with the printed copy and are correctly documented at the Transport
department for delivery to respective location.
- Ensure that the DDAs are dispensed as per the laid down
policy, checked weekly and any discrepancies reported to the Pharmacy
Manager for approval of adjustment by the Stock Controller.
- Ensure that the fridge temperatures are charted twice daily
and any error reported to relevant department.
- Ensure timely and accurate entry of invoices into the hospital
management system and that they are well stored to be checked and
dispatched to Finance/Accounts by end of the month.
- Ensure a well arranged pharmacy store that is neat with a
presentable workstation.
- Drugs/surgical items expiry management;
- Ensure shelf allocation for monthly checking of expiries and
communicate to the Pharmacy Manager
- Enhance FIFO/FEFO by the use of green stickers on short
expiry drugs and share the short expiry to the department in charges.
- Ensure that expired drugs are documented, quarantined, and
disposed as per the PPB regulations.
- Ensure that Avenue corporate governance policies and
procedures are adhered to.
- Prevent, detect and report any fraud or criminal activity.
- Fully implement audit recommendations and attain satisfactory
ratings in subsequent audits.
- Maintain and enforce infection control standards when handling
and disposing broken items.
- Client satisfaction;
- Ensure client satisfaction through high quality of service,
effective communication, prompt feedback and escalation of any unresolved
issues to the relevant person for follow up.
- Ensure that the standardized tool for patient satisfaction
feedback is filed for measurement, follow-up and improvement.
- Maintain patient privacy and confidentiality at all times.
- Ensure adequate knowledge and implementation of all Avenue
policies, procedures and systems as outlined in the HRMIS.
- Ensure timely escalation of any urgent out of stock items to
the Pharmacy Manager for manual purchase approval.
- Ensure that any issue pertaining to quality is escalated to
the Pharmacy Manager.
- Any other duty as assigned by your immediate supervisor in
line with the job description.
Person Specification:
- A diploma in Pharmacy.
- A valid pharmaceutical technologist license,
- A certificate in procurement/supply chain will be an added
advantage.
- Not less than 3 years’ experience in Pharmacy Store Management
- Excellent interpersonal and communication skills
- Attention to detail.
How To Apply