Job Purpose
To oversee people’s management, inventory management and
general warehouse operations. To link Pharma warehouse and PSCMD by
ensuring a cohesive ambient work environment thus providing optimal stock and
inventory control mechanisms in line with policies and procedures of the
department and institution at large.
Key responsibilities
Medication Management & Use
Indicators and Inventory oversight
Ensure availability of critical and
essential medicines in the hospital.
Monitor supplier pending orders and
out of stock items, advise users on alternatives available, look up
alternatives using the reference material LEXICOMP and on retained products
from the PPB portal and advise PSCMD.
Ensuring that there are adequate buffer stocks of DDA in the pharmacy and that they are received from the suppliers according to policy and immediately dispatched to the pharmacist at the main pharmacy.
Working with the chemo pharmacy to
ensure regular supply of cytotoxic drugs and following up the special chemo
orders with a Leadtime.
Informing users on the new additions
to the formulary and ensuring supply.
Submit report of fast moving and
slow-moving items, dead stock to the chief pharmacist for review and action.
Initiate return of slow-moving items back to the vendor.
Compile reports of out of stock and
back in stock items and submit to the manager PSCMD.
Oversee incineration of expired drugs
according to the hospital policy.
Observing IPSG 3- storage of high
alert medication in the stores and ensuring that all the look alike, sound
alike and HAMS drugs are properly labelled before leaving the pharmacy stores.
Monitoring of short expiry, and timely
return to vendor and removal of expired drugs as per laid down procedures.
Administration
Oversee team operations, by ensuring
all assigned tasks are performed to the required standard.
Oversee that the store adheres to the
required storage conditions i.e. room and cold storage temperatures;
Goods are arranged for FIFO (first in
first out), FEFO (first expiry first out)
Goods are stacked as per instructions
from the manufacturer.
Temperature is monitored and recorded
twice daily
Procedure for storage and handling of
hazardous materials is adhered to.
Receiving medications from vendors and
stacking of the same as per laid down policies
Accurate issuance of medications to
pharmacy satellites
Quality
Control
Ensure drugs supplied adhere to
internal/external regulatory bodies for instance PPB
Ensure JCIA standards are maintained
and adhered to.
Prompt update of GRN’S
Regular random stock counts done and
records maintained
Expiries and short expiries are
closely monitored
Conduct weekly random spot check on
inventory at pharmacy stores, more so on stocks highly susceptible to variance
Ensure that expired items are disposed
as per policy
Coordination
and reporting
Ensure stores operations are within
stipulated time.
As and when required, improve
processes within the warehouse to ensure smooth operation and safe handling of
stocks and inventory.
Coordinate quarterly stock take and
monitor stock reconciliation for internal satellites and outreach central store
Ensure both PSCMD and Pharmaceutical
matters are pre informed for prompt action and if need be escalated to the
chief pharmacist/managers
Qualifications and skills required
Diploma in Pharmaceutical Technology.
Bachelor’s degree/Diploma in
Purchasing and Supply Chain Management or a related field will be an added
advantage.
Proficiency in MS Office
Proficiency in MS Excel
Inventory control systems
Minimum of 3 years’ work experience in
a busy store/warehouse
Team player with ability to
independently make decisions.
Self-starter with good team leadership
skills
Strong negotiation skills and
convincing power
Ability to resolve issues amicably.
Good organization and administrative
skills
Must be honest and with high
Integrity.
How To Apply
