Job Specifications
The functions and responsibilities of this job grade
will entail: –
- Attending meetings and keeping minutes
- Receiving and screening phone calls and directing them when
appropriate
- Handling and prioritizing all outgoing or incoming
correspondences
- Making travel arrangements for executives
- Providing a work environment that is conducive to office
visitors;
- Typing routine letters, memos, and reports from drafts and
manuscripts;
- Ensuring the security of office equipment, documents, and
records;
- Attending to visitors/clients;
- Preparing responses to simple routine correspondence
- Maintaining an up-to-date filing system in the office
- Ensuring security, integrity, and confidentiality of data
- Filing documents; receiving, recording, and dispatching mail;
- Handling telephone calls, diary, and appointments;
- Handling routine office duties;
- Cross-referencing correspondence.
- Ensuring that all the assets in the office are in good working
condition;
- Managing the office stationery and equipment; and
- Arranging for meetings and handling confidential documents.
Person Specifications
For appointment to this grade, a candidate must have
- Bachelor’s Degree in Secretarial Studies or Bachelor of
Business and office management from a recognized institution OR Bachelor’s
degree plus a diploma in secretarial studies from a recognized
institution;
- At least three (3) years relevant cumulative experience at the
grade of Office Administrator II or its equivalent;
- Professional Qualification in the relevant field;
- Be proficient in computer applications; and
- Fulfill the requirements of Chapter Six of the Constitution.
How To Apply
Applicants should follow the following steps for
application to be considered complete:
- Email soft copies of the Cover letter, CV, Certificates, and
any other documents supporting their qualification to hrdept@cle.or.ke with
the job title and reference number as the email subject for the job
applied.
- A link will be auto-sent to the applicants’ email to further
complete the employment application form.