Job Title: Management Accountant
Hiring Organization: Concern
Worldwide
Location – Locality: Nairobi
Location – Region: Kenya
Industry: International
Humanitarian & Development Organisation.
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 03/22/2024
Job
Summary:
The
Management Accountant will primarily focus on ensuring all the fundamental
accounting functions (bank, cash, authorisation controls) operate effectively
in Nairobi and in compliance with Concern procedures. S/he will will ensure
that PSU accounts are completed timely with proper budget codes, correct
amounts and correct allocation rates. S/he will release monthly recharges to
other country programmes and update the headquarter office on the same. S/he
will monitor the bank balances; reconcile bank and cash accounts, balance sheet
accounts including other countries holding accounts. A key part of the role is
being a focal support to budget holders, making sure that management reports
are read and understood by them and facilitate preparation of their budgets.
Main Duties and Responsibilities
Cash
& Bank Management
- As
a supervisor for Treasury position, review daily and month end cash counts
and cash reconciliations done together with the cash on hand forms and
system balances for approval by Country Financial Controller.
- Addressing
queries from other departments relating to payments (e.g. delayed payments
and payment of wrong amounts).
- Acting
as the principal liaison person between Concern and our bankers- with the
following responsibilities:
- Raising
various issues that arise with respect to the banks’ service delivery
- Ensuring
timely introduction and removal of bank agents/signatories
- Tracking
of balances in each of the bank accounts ensuring balances are in line
with Concern Procedures.
- Prepare
monthly bank reconciliations for bank accounts by the 8th of the following
month for Nairobi bank accounts
- Undertake
Treasury position PDR as per HR requirements
Management
Accounts
- Review
and upload all approved bank books and cashbooks in to the accounting
system on a monthly basis, ensuring all codes are correct, descriptions
are appropriate and exchange rates are correct and in line with procedures
for Nairobi books.
- Prepare
and upload reviewed and approved PSU journals (including FPL) into the
system (GP).
- Providing
(accruals) for unpaid costs of goods & services accurately based on
Concern Criteria.
- Distribute
monthly draft management accounts by 12th of the month for all budget
holders
- Collect
any feedback from budget holders on monthly management accounts and do the
necessary adjustment in consultation with the CFC
- Run
support costs allocations following Concern procedures of obtaining
allocation percentages e,g time sheets so as to produce the final
management accounts by 20th of the that month
- Produce
and distribute the final management accounts after necessary feedback
- Ensure
new approved codes are updated and maintained in the system GP
- Reconcile
balance sheet accounts for review by the Country Financial Controller by
the 5th of the following month.
Recharges
Management
- Preparation
and distribution of monthly recharge schedules to each of the countries
under the PSU (South Sudan, Somalia and Kenya) by the 16th of the
following month (ensuring sub codes/descriptions and amounts relevant to
each country are accurate).
- Monitoring
of Nairobi generated recharges to other countries including preparation of
recharge schedules, distribution to relevant countries for approval and
following up on delayed responses from other countries.
- Acting
on recharges sent by other Concern fields to Nairobi in a timely basis.
- Compiling
and submitting accepted recharges, exchange rates and In-country income to
Dublin as per schedule
Other
Financial Duties
- Preparing
International staff payroll for computation of income tax
- Preparation
of other payroll for project staff
- Support
training of staff Finance policies and procedures and refresher inductions
to both new and existing staff
- The
management accountant may be asked to cover the functions of the Treasury
Officer in his/her absence or assisting in the completion of specific
other tasks during periods of heavy workload.
Communication
and Reports
- Communication
in writing to the Country Financial Controller and programme Director of
any areas where non- compliance exists or expenditure cannot be verified.
- Ensure
continual communication with budget holders, Finance staff and Partner
staff is maintained at every level of grant management.
- Ensure
sign off from appropriate budget holders or representatives is obtained on
the all donor reports
- All
documents are properly filed and all donor files are regularly updated
Others
- Adhere
to and promote the standards outlined in the Concern Code of Conduct and
associated policies to their team, beneficiaries, and be committed to
providing a safe working environment
- Participating
and contributing towards Concern’s emergency response, as and when
necessary
- Take
all possible measure to meet Core Humanitarian Standards (CHS)
- Any
other duties as assigned by the line manager
Minimum
Education, Qualifications & Experience Required:
- A
degree in Commerce, Finance, Accounting or related field
- CPA
(K) or ACCA professional certification
- At
least five (5) years’ experience in a similar position and one (1) year
team management experience.
- Knowledge
of Partnership management
- Proficient
in computer software applications including at least one
accounting/financial software, preferably Microsoft Great Plains (MGP),
Word and Excel
- Experience
in managing staff technical capacities
- Knowledge
of International donors’ (e.g. DFID, ECHO, USAID/OFDA, UNICEF etc) rules
and standard tools will be an added advantage.
Preference
will be given to candidates who have:
- Fluency
in written and spoken English.
- Ability
to organize and prioritize workload, using initiative when appropriate.
- Good
team player, flexible and capable of working with a multinational country
team,
- politically
and culturally sensitive.
- Ability
to cope with stress; work under pressure often to strict deadlines.
- Ability
to motivate and develop skills of others.
- Facilitation
and interpersonal skills.
- Analytical
and problem solving skills.
- Strong
professional ethics in accounting and finance including accountability,
confidentiality, integrity and transparency
Competencies
required:
- Managing
self
- Communicating
and working with others
- Delivering
Results
- Planning
and Decision Making
How To
Apply
Submit
your CV with three referees and Cover Letter Only to: nairobi.hr@concern.net
Use the title of the position as the subject of the email