Under the direct supervision of the Human Settlements Officer, the intern will perform the following
Duties and responsibilities:
Administrative
Support:
- Assist in processing and
reporting travel-related requests. Assist in processing vendor
payments. Assist in drafting and preparing official documents,
routine correspondence reports related to financial and admin matters.
Assist in providing logistical support during meetings and
conferences. Maintain an online and physical filing system for key
documents. Assist in keeping accurate records of recruitment,
subcontracts, and payments. Assists in identifying and resolving
diverse issues/problems as they arise and determines appropriate actions.
- Assist to coordinate with service
units and liaise frequently with internal team members both at
Headquarters and in the field.
Finance and budgets:
- Assist to review all grants
created in the period to ensure they have adequate supporting
documentation attached. Assist to coordinate with other finance
staff for troubleshooting and responding to enquiries in respect to
relevant financial matters. Assist with preparation of quarterly and
monthly financial reports for management and donors. Assist in
collecting data from relevant databases and prepares customized financial
reports. Assists in the preparation of budget performance
submissions.
Human
Resources:
- Support to coordinate various
actions related to the administration of the unit’s human resource
activities, e.g., recruitment, placement, job classification reviews,
separation of staff members, training etc., ensuring consistency in the
application of UN rules and procedures. Liaises with central
administration/executive services as required. Support in the
maintenance of vacancy announcement files and keeps track of status of
vacancy announcements. Perform other duties as required.
Qualifications/special skills
- Applicants must at the time of
application, meet one of the following requirements: Be enrolled in a
graduate school programme (second university degree or equivalent, or
higher), Be enrolled in the final academic year of a first
university degree program (minimum Bachelor’s level or equivalent),
Have graduated with Bachelor’s degree, Masters, PhD or equivalent.
- Be computer literate in standard
software applications (Microsoft Office Suite).
- Have demonstrated a keen interest
in the work of the United Nations and have a personal commitment to the
ideals of the Charter. Have a demonstrated ability to successfully
interact with individuals of different cultural backgrounds and beliefs,
which includes a willingness to try and understand and be tolerant of
differing opinions and views.
Preferred areas of study: At least a first level degree
or currently enrolled in a third or fourth year of undergraduate (BA/BSc) in
Accounting, Commerce, Business Administration.
- Applicants to the UN Internship
Programme are not required to have professional work experience. However,
a field of study that is closely related to the type of internship that
you are applying for is required. Applicants must be a student in
the final year of the first university degree (bachelor or equivalent),
Master’s or Ph.D. Programme or equivalent, or have completed a Bachelor’s,
Master’s or Ph.D. Programme.
- Do you meet any of the above
criteria? If yes, please indicate which one and attach proof to the
application. Please note that you will have to provide an official
certificate at a later stage.
- Applicants must have good
knowledge of standard software applications, including MS Excel, MS
Outlook, and SharePoint. Please explain how you meet this criterion using
examples.
- Previous administrative support
experience is desirable. Please explain how you meet this criterion using
examples.
- Candidates for the UN Internship
Programme are required to cover the cost of travel including visa,
accommodation, health insurance and other living expenses for the duration
of the internship. Will you be able to cover all the above-mentioned
expenses? Please explain below.
Languages
- English and French are the
working languages of the United Nations Secretariat. For this internship
position, fluency in oral and written English is required. Knowledge of
another UN language is desirable.
Deadline : Apr 4, 2024
How To Apply